Development Specialist

Job Description:

Position Summary:

The Development Specialist is an integral part of the Development team’s innovation and execution by serving an active support role for each of the campaign areas executed throughout the fiscal year, helping to reach the overall annual fundraising goal. This role supports the Development Department in an administrative capacity by executing initiatives related to fundraising and prospect / donor relations, as well as providing comprehensive clerical support to the team. The Administrator is also responsible for accurate and proficient Federal grant awards management, monitoring, analysis, and reporting in accordance with contracted grant requirements, performance, and compliance. This position will assist the Grant Writer with grant research, reporting, and grant proposal preparation in support of grant writing activities. The Administrator will be responsible for Federal grants budget management and analysis, as well as the evaluation and compilation of fiscal data related to Federal grant awards management, maintenance, and compliance.

Essential Job Functions and Responsibilities:

1. Serve as an integral part of the Development team’s innovation and execution by serving in an active role for each campaign and appeal being executed throughout the year.
2. Record donations on an ongoing basis in the donor database and generate donor acknowledgements, including tax documents, thank you letters, and other communications.
3. Maintain digital and print filing systems for department, including all correspondence, fundraising materials, expense reports, donation receipts, and any other archived records.
4. Serve as a resident expert on the donor database and ensure other team members are knowledgeable in all its functions. The Administrator will also design and run reports, oversee database maintenance, and serve as a point person for TNC with the donor database customer service team.
5. Be a key contributor in the creation, implementation, and tracking of the Development Strategic/ Campaign Plan that incorporates a range of strategies, including annual appeals, grants, corporate and major donor appeals, special events, and other fundraising communications and strategies.
6. Work with Director, Development to track event and departmental budgets to ensure committees and events stay within acceptable standards for their budgets.
7. Compile metrics information (weekly, monthly, quarterly, annually) and will be responsible for tracking how well the Development Department is meeting their metrics and managing budgeted expenditures for each campaign. This includes preparation of the monthly team report for the Director of Development.
8. Play an active role for events and other committees, including taking meeting minutes, compiling committee memos/materials, and ensuring they are shared with committee members in a timely manner.
9. Prepares Development-related charts, graphs, and matrices for management as required for presentation purposes.
10. Serve as the tertiary contact for Tommy Nobis Center’s Vehicle Donation program, including accepting vehicle donations both online and in person. The specialist will resolve or help to resolve any vehicle donation questions by donors.
11. Manages federal grant contract requirements and performance, as well as develops and executes strategies to optimize the grants administration process.
12. Works closely with Accounting, Programs, and Development leadership to develop and review budget plans, track grant expenses, ensure budget compliance, manage change requests, and conduct grant reimbursement and reporting activities within designated timeframes.
13. Prepares Development-related charts, graphs, and matrices for management as required for presentation purposes.
14. Oversight of the protection of confidential organizational information.
15. Organize, maintain, and track promotional items and collateral materials for organizational distribution.
16. Process invoices and payables to Accounting with approvals from department leadership.
17. Serve as backup for front office.
18. Assist with other specific projects as assigned.