Project Coordinator II - PSSD
- Serve as the primary point of contact for customers, representatives, key vendors, and internal team members for projects after order entry through project completion.
- Arrange and facilitate internal and external project meetings and create formal communication plans for key stakeholders to support successful project execution.
- Support resolution of project challenges and drive accountability across stakeholders to ensure timely delivery and customer satisfaction.
- Review purchase orders and contracts for accuracy and alignment with project execution requirements and customer expectations.
- Work with sales, application engineers, order engineering, manufacturing, logistics, and key partners to manage scope, timelines, approvals, changes, and customer expectations.
- Create, implement, and manage detailed project schedules and proactively identify risks impacting schedule, cost, or deliverables.
- Track project milestones, submittal approvals, and critical path items to prevent execution delays.
- Support financial control measures including billing, progress payments, collections, claim resolution, lien waivers, and bonds/letters of credit as applicable.
- Coordinate and track change orders, customer approvals, and commercial documentation to ensure alignment with contract requirements.
- Ensure project documentation is complete, accurate, and properly communicated internally and externally.
- Review internal reports and coordinate with other departments to ensure the validity and accuracy of project information loaded into internal systems.
- Validate project status reporting, cost/budget tracking inputs, and key execution data to support reliable internal dashboards and leadership reporting.
- Identify discrepancies in internal reporting and drive corrective actions with the appropriate department owners (engineering, purchasing, manufacturing, logistics, accounting).
- Create reports and presentations on project status, risk items, and execution progress as required.
- Support process improvement initiatives to improve project handoff quality, reporting accuracy, and overall execution efficiency.
- Five (5) years of experience in project coordination or similar experience.
- Bachelor’s degree in business administration, project management, or a related field (or equivalent experience)
- Working knowledge of ERP systems such as MAI and/or Business Central.
- Strong written, verbal, and presentation skills.
- Strong computer skills, especially with Microsoft Office applications.
- Strong attention to detail, organizational skills and ability to manage multiple tasks simultaneously while working in a fast-paced environment.
- Business-level proficiency fluency in Spanish.
- Professional certification such as PMP (Project Management Professional).
- Seven (7) years of experience in project coordination or similar experience.
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