Sr Invoicing Specialist

Location: Atlanta, GA, United States
Job ID: 84755

We Elevate... Quality of urban life

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don’t just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

Join us as a

Sr Invoicing Specialist

Your main responsibilities

• Lead end-to-end invoicing process for high-volume accounts, ensuring accurate and timely
  billing to large corporate clients across multiple sites and regions.
• Specialize in maintenance-related invoicing, ensuring alignment with service schedules,
  approvals, and contract terms.
• Collaborate closely with field operations teams to ensure accuracy.
• Strong knowledge of invoicing practices to understand customer payment processes,
  contracts, vendor compliance, and required documentation.
• Ensure all invoices meet customer-specific billing requirements, including purchase order
  (PO) matching, job coding, and work order verification.
• Work with Accounts Receivable and Cash Applications teams to track payment statuses,
  troubleshoot exceptions, and reduce delays in both receivables and interdepartmental
  workflows.
• Generate and review custom invoice formats and financial reports tailored to corporate
  customer expectations and internal reporting needs.
• Ensure accuracy and compliance with internal financial controls, SOX/audit requirements,
  and company policy for all invoicing activities.
• Identify and implement process improvements, leveraging system knowledge to streamline
  invoicing for both products and recurring maintenance services.
• Provide training and mentoring to junior billing staff, especially around complex account
  structures and invoice coordination.
• Serve as a point of contact for escalated invoicing issues with strategic account customers
  and cross-functional teams.
• Completing customer forms
• Completing manual invoices
• Notarizing invoices and forms
• Support local offices with special requirements needed for Construction invoicing
• Work with local offices to get billings out in a timely manner in order to meet customer billing
  requirements
• Identify billing opportunities in assigned offices
• Final Billing for assigned offices
• Completing email requests
• Out of Office Backup Coverage
• Help with monitoring the forms box when in the office
  
  • Printing/Scanning/Emailing other billers’ spools
  • FedEx Requests
• 3rd Party Uploading if not completed by assigned individual
• Participate in and/or lead monthly conference calls to identify billing issues/billing GAPs
• Process LOAs for Advanced Billing less than Standard 35%

What you bring

• Education - Associates Degree in Accounting or 3-5 years Business work equivalent.
• Work Experience - 3 – 5 years in a high volume office environment.
• Previous billing experience
• Strong SAP experience and knowledge

What’s in it for you?

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

We Elevate… Your Career

Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

Don’t meet every single requirement? If you’re excited about this role but your experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyway! You may just be the right candidate for this or other roles!

• Safety: Uphold the highest safety standards for all.
• Integrity and Trust: Foster honest, ethical relationships.
• Create Value for the Customer: Deliver innovative, reliable solutions.
• Quality: Ensure excellence in every product and service.
• Commitment to People Development: Nurture our people, they are the heart of our success.

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At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.