Executive Assistant to the Vice President for Advancement

Job Description

Job Description

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Executive Assistant to the Vice President for Advancement.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY

The Office of Advancement at Fort Valley State University is a collaborative and inclusive environment focused on securing private financial support to advance the University's mission by engaging alumni, friends, and donors through meaningful giving and engagement opportunities. The division coordinates fundraising efforts across campus, including Band and Athletics, to achieve annual fundraising goals through strong stakeholder partnerships.

The Executive Assistant, reporting to the VP for Advancement/Executive Director of the Foundation, provides high-level administrative, operational, and board support, including managing communications, calendars, files, meetings, confidential donor requests, and strategic projects. This role requires extensive interaction with alumni, donors, and volunteers, and calls for a highly organized, trustworthy, and self-motivated professional committed to excellence and smooth executive-level operations. Salary and benefits are competitive and commensurate with experience.

MAJOR DUTIES

• Interfaces with campus constituents, senior leadership, and external stakeholders, including foundation board members, donors, community partners, and volunteers
• Provides high-level administrative support to the Vice President for Advancement with strong attention to detail
• Handles confidential and sensitive information, exercising initiative, independent judgment, and discretion
• Serves as liaison to board members and prepares agendas and materials for meetings
• Coordinates high-level division and external meetings involving donors and community stakeholders
• Manages the VP's calendar, schedules meetings and appointments, and maximizes time efficiency
• Coordinates travel arrangements and processes reimbursements and invoices for the VP
• Plans, manages, and maintains records for special projects and submits progress reports as assigned
• Responds to sensitive inquiries and requests from internal and external constituents in a timely and confidential manner
• Prepares correspondence, including letters, memoranda, reports, and PowerPoint presentations
• Performs other related duties as assigned

KNOWLEDGE REQUIRED BY THE POSITION

• Familiarity with office administration and executive support best practices.
• Ability to deliver excellent customer service, anticipate needs, collaborate across departments and build positive working relationships.
• Ability to maintain confidentiality and exercise discretion in handling sensitive information.
• Knowledge of or ability to quickly learn University policies, procedures, and processes.
• Understanding of event planning, execution and coordination.
• Strong organizational and time-management skills to prioritize multiple tasks.
• Knowledge of Microsoft Office Suite and CRM systems (e.g., Blackbaud NXT)
• Excellent written and verbal communication skills
• Problem-solving skills to address scheduling conflicts and operational issues
• Ability to work independently under minimal supervision while managing complex tasks
• Ability to adapt to changing priorities and work in a fast-paced environment

MINIMUM QUALIFICATIONS

• Bachelor's degree from an accredited university/college and at least one year of progressively responsible administrative support experience is required
• In lieu of a bachelor's degree, an equivalent combination of education and directly related experience will be considered

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .