Sr. Administrative Assistant

Job Description

Job Description

We are looking for an experienced and dependable Sr. Administrative Assistant to support daily office operations. This Contract position will help create a detail-oriented, welcoming workplace by assisting visitors, employees, and the Facilities team with a wide range of administrative and front-office activities. The ideal candidate is organized, service-focused, and comfortable managing multiple priorities while maintaining a high standard of quality.

Responsibilities:
• Welcome employees, clients, and guests and ensure they are directed promptly to the appropriate person or area.
• Help maintain the overall presentation of the office, reception, and shared spaces so they remain orderly and inviting.
• Monitor and replenish pantry, café, and other hospitality supplies to support a positive workplace experience.
• Oversee visitor access processes and keep visitor tracking systems updated in alignment with company policy.
• Address routine questions from staff and external contacts, providing accurate information and resolving issues when possible.
• Identify and escalate safety concerns to the appropriate teams to help maintain a secure office environment.
• Provide day-to-day administrative support to the Facilities Management team, including coordination of schedules and general office tasks.
• Assist with travel arrangements, meeting coordination, and conference call logistics as needed.
• Carry out additional administrative and office support duties based on business needs.• Proven experience in administrative support, office coordination, or a similar support role requiring strong attention to detail.
• Strong calendar management skills with the ability to prioritize meetings and coordinate competing schedules.
• Experience arranging travel and supporting meeting logistics, including conference calls.
• Ability to communicate effectively with employees, visitors, and external partners.
• Strong organizational skills and attention to detail when handling multiple tasks and office processes.
• Comfortable working with visitor management tools and standard office software applications.
• Ability to respond to questions, solve routine problems, and escalate issues when appropriate.