Administrative Assistant

JOB SUMMARY

For over 70 years, McKenney’s, Inc., one of Atlanta’s Best Places to Work, has been providing Atlanta and the Southeast with quality mechanical solutions to meet the needs of our customers. We are seeking an experienced Administrative Assistant to join our team, working in a fast-paced, collaborative, high-energy environment. This key position will work in a team environment, providing support to multiple Project Managers, Field Leadership, and the Vice President for Construction.

DUTIES & ESSENTIAL JOB FUNCTIONS

• Advanced skills using Excel (i.e. pivot tables, various functions, and shortcuts)

• Advanced computer skills with a focus on spreadsheets and quick learning of new systems

• Able to problem solve, detail-orientated, patient, and critical thinker

• Flexible and works well independently

• Set-up and ongoing management of office supplies for the PMs and job site office

• General purchasing and creating and issuing purchase orders

• Generate documentation and/or document control including drawing/specification notices, change order management, construction schedules, and other project-specific work

• Project transaction reports – run as needed for projects

• Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.

• Work with PMs on project-specific reporting, scheduling, and contract administration.

• Preparation of entertainment expense reimbursement requests

• Maintain positive and effective relationships with clients, vendors, and project teams

• Maintain owner- or contractor-controlled insurance program for McKenney’s and our vendors

• Work with PMs with monthly cost-plus and lump sum billings

BASIC QUALIFICATIONS

• High school diploma or GED

• At least 3+ years in an administrative position

• Experience with accounting software

• Exceptional command of Excel and Adobe Acrobat Professional

• Manifest billing experience

PREFERRED QUALIFICATIONS

• Bachelor's degree preferred
Experience as a construction-related administrative assistant

• Salesforce CRM support

• Microsoft Excel Certified

• Cost Plus

• Smartsheet strongly preferred

KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS

• Detail-oriented with strong organizational, team development, and leadership skills

• Ability to prioritize work and handle multiple tasks

• Excellent note-taking skills.

• Able to acknowledge where skillsets can benefit the team and offload team member’s duties.

• Excellent communication skills both written and verbal

• Ability to perform independently with minimum supervision

• Well-developed sense of judgment

• Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential

• Strong interpersonal skills and the ability to interact well within a team

• Ability to use time productively, maximize efficiency, and meet challenging work goals

• Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines

• Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance

• Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others

• Professional appearance and a polished image that inspires confidence and trust

WORKING CONDITIONS AND PHYSICAL EFFORT

• Work is usually performed in a typical interior office environment.

• No or very limited exposure to physical risk.

• No or very limited physical effort is required.

This job plan describes, in broad terms, the general functions and responsibility levels of this position.

It should not be viewed as an exhaustive list of the specific duties. The company reserves the right to make changes to this description at any time.

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.