Plant Administrator

Position Summary:

The Plant Administrator is responsible for providing professional office management and administrative services to ensure smooth running of the business and help facilitate growth. Plans or coordinates one or more administrative services, such as records and information management, mail distribution, facilities planning and maintenance, custodial operations, and other office support services. Performs all required Safety and Quality inspections as outlined in the Quality Manual for each department.

Essential Position Requirements (include but are not limited to):

• SAFETY FIRST - Every employee of Cellofoam North America Inc. must demonstrate a strong commitment to following all safety standards, procedures, and practices to ensure a safe working environment for themselves and others. Proactively oversee the safety of all manufacturing areas and help eliminate risks.
• Perform general office duties such as answering phones, plant correspondence, provide clerical support, maintain files and databases, make travel arrangements, prepare reports, assist in the preparation of department budget and expenses, presentations, memorandums, proposals and correspondence, purchase supplies, greet visitors, sort and distribute mail, physical and computer filing, use of copier, serve as the go-to for office inquiries and conflicts, and other office activities.
• Assist manager with end of the month activities such as month end physical inventory.
• Work in conjunction with other departments to resolve issues.
• May maintain customer files in the computer system and other related items in the manufacturing operating system.
• Enter and prepare all shipping paperwork, expedite shipping, trace shipments, inform shipping department of all incoming and outgoing shipments using the appropriate computer software.
• Provides guidance to all employees related to human resources and payroll related tasks with the coordination of pre-hiring testing, new hire paperwork, employee orientation, enrollment in benefit plans and other required activities as needed.
• Monitor employee issues such as workers compensation, timecards, attendance, paid time off schedule, safety, and other questions and concerns as they arise.
• Communicate with other manufacturing locations regarding any internal or external customer issues, inter-company transfers, balancing transfers at month end and coordinating with production to ensure scheduling is maximized.
• Provides continual evaluation of processes and procedures. Responsible for suggesting methods to improve area operations, efficiency, and service to both internal and external customers.
• Provide resource or contact information to those employees who experience employment and/or personal problems.
• Creates and maintains a high-quality work environment so team members are motivated to perform at their highest level.
• Assists manager with preparing documentation related to disciplinary and/or performance problems according to company policy.
• Establishes work procedures and processes that support the company and departmental standards, procedures, and strategic directives.
• Uses appropriate judgment in upward communication regarding plant or employee concerns.
• Maintain OSHA logs and other requirements.
• Maintain a positive work atmosphere with a culture of respect for others.
• Maintain a working knowledge and is in full compliance with corporate standards for business conduct and Federal anti-trust laws.
• Keeps management informed by reviewing and analyzing special reports, summarizing information, identifying trends.
• Protects organization's value by keeping information confidential.
• Keeps Manager informed at all times of potential issues and concerns.
• Understanding of the manufacturing processes, safety standards, equipment operations, safety requirements and departmental procedures.
• Maintain a clean and organized work area.
• Perform other incidental and related duties as required and assigned.
• Work in conjunction with other departments to resolve issues.
• Maintain a positive work atmosphere with a culture of respect for others.
• Uses appropriate judgment in upward communication regarding plant or employee concerns.
• Maintain a working knowledge and is in full compliance with corporate standards for business conduct and Federal anti-trust laws.
• Adhere to Cellofoam North America Inc. company focus areas: Safety, Financial, Customer, and People.
• Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Education Requirements

• Associates College degree or equivalent experience

Knowledge and Skill Requirements

CORE COMPETENCIES

• Good effective communication skills
• Ability to adjust and prioritize to business needs and make timely decisions
• Must pose the ability to lead, direct and support others
• Ability to foster a culture that inspires high level performance
• Ability to lead, direct, train and develop employees at a high level

Position Requirements and Qualifications

• 2-3 years prior administrative experience
• Strong interpersonal skills: ability to lead and teach a team.
• Effective organizational and communication skills; attention to detail.

Software Skills Required

• Proficiency in computers with Microsoft Office

Other Information

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Regularly required to stand; walk, bend; use hands to finger, handle, or feel; reach with hands and arms; talk and hear.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

This Position Description is intended as a summary of the job responsibilities for this specific position. Cellofoam North America Inc. (the Company) reserves the right to add, remove, and/or alter job responsibilities in whole or in part with or without notice. This Position Description is not a contract. Every employee's employment with the Company is voluntary and is subject to termination by the employee or the Company at will, with or without cause, and, with or without notice, at any time. Nothing in this Position Description or Company policies shall be interpreted to be in conflict or to eliminate or modify in any way the employment-at-will status of the Company's employees.