[25-26] Atlanta, GA Office Manager

Job Description

Job Description

Movement School is a growing network of free, public charter schools. We exist to love and value scholars and communities by leading a movement of excellence in education. In partnership with our families, we equip our scholars with the tools to close generational gaps through self-efficacy, access to world-class instruction, and financial education.

• At Movement Charter Schools, running exceptional schools where children are loved and valued requires more than just great instruction - it also requires excellence in school-based operations. Movement School operations leaders work passionately and tirelessly to ensure teachers can maximize their time and focus on student achievement. Our operations teams develop, execute, and refine systems that both meet and anticipate the needs of their school community. As service-leaders deeply committed to a high bar of excellence, we take on and solve problems, respond to urgent needs, and optimize standard practices as our network rapidly grows. The Office Manager is the face of the Movement campus and a key member of the school’s operations team. The primary responsibility of the Office Manager is to operate a welcoming and efficient main office while supporting critical school operations systems. The Office Manager will report to the Business Operations Director.

Front-Office Management

• Welcome visitors; serve as gatekeeper to address questions and minimize interruptions of the school administration team
• Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner
• Receive and distribute mail and shipments
• Maintain a clean and organized office environment; maintain complete sets of commonly used forms for staff and families

• Use Movement’s Student Information System (SIS) to reconcile student attendance daily
• Use the SIS to maintain and update all student contact/demographic information, as directed by the Business Operations Director
• Manage student issues, such as processing late arrivals and following-up with the families of absent students
• Assist Business Operations Director with the administration and processing of regular student tests
• Produce accurate and timely student attendance, disciplinary, honor roll, and other reports for the school admin team
• Assist Business Operations Director with compilation of data for various reports

• Produce letters, memos, and other notices
• Ensure that past memos, notices, and other school-specific documents are posted to the Shared Server

• Fulfill staff supply requests
• Maintain office equipment (aka ensure copiers are operational and fully stocked with toner, paper, etc.)
• Conduct weekly supply inventory/equipment check and restocks as necessary
• Assist the Business Operations Director in preparing the campus annually for start up/new school year launch
• Support the operations staff

Education and Qualifications

• A high school diploma with a 3.0 GPA (min.)
• At least two years of full-time work experience
• Bachelor’s degree from an accredited 4-year institution or Experience in office management/administrative experience highly preferred
• Bilingual in English and Spanish is preferred