Purchasing Assistant - Lab Animal Services

Purchasing Assistant - Lab Animal Services

Job ID: 292690
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. 'Our mission and values make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. 'Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. 'These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at .

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Division of Laboratory Animal Services at Augusta University is a service organization, which facilitates the research and teaching mission of the University by meeting the animal research needs of the research community while concurrently providing for the safe and ethical treatment of research animals. Our emphasis on customer service is demonstrated by providing high quality animal care and research support in a timely manner while being courteous, professional, and responsive to our customers. We maintain a centralized animal care program with administrative management of 6 on-campus and 1 off-campus animal facilities. We report to the Vice President of Research, consult, and collaborate with the Institutional Animal Care and Use Committee. The animal use program is accredited by AAALAC, a Registered Research Facility with the United States Department of Agriculture (USDA No. 57-R-0002), and has an Office of Laboratory Animal Welfare Assurance number.

Job Summary

This position is responsible for the procurement of live research animals from commercial vendors on behalf of Principal Investigators. Key duties include coordinating with vendors, reviewing and processing orders, printing cage cards, receiving shipments, and managing lab animal transactions through the Cayuse software system. The role involves significant financial responsibility requiring use of a P-Card to pay vendors for animal orders and reconciling transactions in the Works system as part of monthly billing operations.

Responsibilities

Responsibilities to include, but are not limited to:

Execute all responsibilities associated with the procurement of live research animals, including the receipt, review, and processing of Principal Investigator (PI) animal purchase requests and the placement of orders with approved vendors.

Serve as the primary point of contact for investigators regarding animal availability, order modifications, cancellations, and the management of standing orders.

Administer the animal ordering module within the Cayuse system, encompassing order entry, confirmation, receipt documentation, delivery reporting, invoice reconciliation, and the generation and organization of cage cards.

Oversee the receipt of incoming animal shipments and coordinate the preparation of identification documentation for Facility Supervisors; ensure all records are accurately maintained and archived.

Perform monthly reconciliation of procurement card (P-card) transactions in the Works financial system, ensuring compliance with institutional and regulatory guidelines.

Provide support to the front office by ensuring consistent coverage during regular business hours, including answering telephone inquiries and assisting on-site visitors in a professional and courteous manner.

Manage external Banner billing process for animal imports, exports, and external accounts. This process includes invoice preparation, Banner entries, monitoring and follow-up as needed for collection on past-due accounts.

Perform all other job-related duties as assigned.

Required Qualifications

High school Diploma or GED with 4 years of office support experience OR Associate with 2 years of office support experience.

Preferred Qualifications

Ability to carry projects to completion through effective management of time. Must possess excellent interpersonal, verbal, and written communication skills. Must work well with internal and external customers. Ability to prioritize responsibilities. Proficient in Microsoft Office and other computer software/databases. Must work well on teams.

Associates degree in Business Administration, Finance, or related field.

Experience in managing lab animals.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

Detail-oriented with strong organizational, prioritization and multi-tasking skills.

ABILITIES

Ability to maintain confidentiality.

Self-motivated with ability to work independently with minimal supervision.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary: $18.85-$23.56 hourly.

Pay Band: B6

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.

Recruitment Period: Until Filled.

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

Search for Job ID: 292690.

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.

Select University Faculty & Staff > Internal Applicants if you are a current university employee.

If you need further assistance, please contact us at 706-721-9365.

To apply, visit