Office Generalist - RMR Mechanical

Job Description

Job Description

Together We Build – Partnership, Innovation, Excellence, and Safety

At Kelso Industries, 4,000+ employees across 40+ companies work together to deliver exceptional HVAC, mechanical, plumbing, refrigeration, and electrical solutions nationwide. Join us to grow your career, make an impact, and be part of a team where innovation, excellence, and safety come first.

Recruiter Notice: We respectfully ask external recruiters and staffing agencies not to submit candidates. We only accept direct applications.

Office Generalist

Pay: $24/hr

Position Summary
The Office Generalist supports the daily administrative and operational functions of RMR
Mechanical. This role assists with office coordination between management, field employees,
vendors, and clients while helping maintain efficient business operations. The ideal candidate is
organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

Essential Duties & Responsibilities
• Answer and direct incoming calls and correspondence
• Maintain organized digital and physical filing systems
• Assist with reports, spreadsheets, and internal documentation
• Provide general administrative support to management
• Assist with onboarding documentation (I-9s, W-4s, new hire paperwork)
• Maintain personnel files and track employee certifications and documentation
• Support benefits enrollment and employee communications
• Assist with invoice entry and vendor documentation
• Support timecard collection and payroll preparation
• Maintain accurate data entry within company systems
• Communicate with vendors regarding documentation as needed
• Assist with job file setup and document tracking
• Support scheduling coordination between office and field teams
• Order and maintain office supplies
• Assist with travel and per diem documentation when applicable

General Responsibilities
• Maintain a clean and professional office environment
• Handle confidential company and employee information appropriately
• Perform additional administrative duties as assigned

Qualifications
• High school diploma required; associate degree preferred
• 2+ years of administrative or office experience preferred
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Strong organizational, communication, and time management skills
• Ability to handle confidential information with discretion
• Strong attention to detail and accuracy

Work Environment & Physical Requirements
Professional office environment; routine computer and phone use; occasional travel requirements
as needed

Why Join Kelso Industries?

Join us and be part of a team dedicated to creating efficient, sustainable, and high-performance environments that make a lasting impact across the industrial, commercial, and institutional sectors.

Here you will experience:

Growth Opportunities: Develop new skills, take on exciting challenges, and advance your career in meaningful ways.

Company Culture: You'll thrive in an environment that supports your growth, values your contributions, and makes work fulfilling and enjoyable.

Impact: Your work directly contributes to meaningful outcomes, allowing you to see the difference you make and feel a sense of purpose every day.

Competitive Compensation & Benefits: You'll be rewarded fairly for your contributions while enjoying perks that enhance your financial security, health, and overall well-being.

Kelso Industries celebrates diversity and is committed to creating an inclusive environment for all employees. We do not discriminate in any aspect of employment based on race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where Kelso does business