Pre-Trial Services Clerk

The City of Fayetteville, Georgia commits to a policy of equal employment opportunity for applicants and employees, complying with local, state and federal laws. The City’s policy is to employ qualified persons without discrimination regarding race, creed, color, religion, age, sex, country of national origin, marital status, disability, sexual orientation, gender identity, genetic information, political affiliation, ethnicity, or status in any other group protected by federal/state/local law.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Summary Objective

The purpose of this position is to provide essential administrative and program support for defendants placed in a pay-only pretrial program by the Solicitor’s Office, including monitoring financial obligations, tracking assigned community service requirements, and maintaining accurate records. This position ensures defendants are informed of court-ordered conditions and supports compliance by providing updates to the Court and Solicitor’s Office. The Clerk serves as a liaison between the Municipal Court, Solicitor’s Office, community service agencies, and defendants to support accountability, timely completion of obligations, and efficient case processing.

This class works under general supervision and reports major activities through periodic meetings.

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Opens, updates, and closes case files, entering updates into Municipal Court system.

• Monitor defendants in the pretrial program by tracking payments, balances, and due dates for compliance.

• Communicate payment expectations, deadlines and reminders with program participants.

• Maintain accurate records of payment activity.

• Notify appropriate staff of missed payments or non-compliance.

• Coordinate and assign community service placements with approved agencies.

• Maintain list of approved community service organizations.

• Maintain accurate logs of service hours, hours completed, completion status and verify and collect supporting documentation.

• Follow up on incomplete or overdue service requirements.

• Maintain accurate case files and documentation for each assigned defendants.

• Serves as point of contact for defendants regarding program requirements.

• Coordinate with Municipal Court staff and the Solicitor’s Office.

• Strong organizational, record-keeping, and data tracking skills

• Ability to communicate clearly and professionally with diverse populations

• Prepares reports, summaries, and updates for court hearings and/or internal review.

• Assist with compliance tracking in accordance with court policies and procedures.

• Performs related work as assigned.

Minimum Education and Experience Requirements:

• High school diploma or GED required. Associate’s Degree in Criminal Justice, Public Administration, or related field preferred.

• Three (3) years’ experience in court administration, customer service, or administrative support.

• Basic knowledge of court processes and procedures.

Physical Demands:

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Special Certifications and Licenses:

Americans with Disabilities Act Compliance

The City of Fayetteville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

Standard Clauses

May be required to work nights, weekends and holidays to meet the business needs of the City.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.