Executive Assistant to the Chief Marketing Officer

Job Description

Job Description

Serenity Healthcare is one of the fastest-growing healthcare organizations in the country, and we are looking for an exceptionally sharp, proactive Executive Assistant to support our Chief Marketing Officer. This is a high-trust position at the center of a fast-moving marketing operation that directly impacts how patients access care across our 35+ locations.

You will be the CMO's right hand: managing the details they should not have to think about, anticipating needs before they are voiced, and communicating on their behalf with clarity and discretion. If you thrive in environments where no two days look the same and take genuine pride in making an executive extraordinarily effective, we want to hear from you.

Key Responsibilities

• Own the CMO's calendar end-to-end, including managing complex scheduling, proactively resolving conflicts, and protecting time for the highest-priority work
• Draft, edit, and send communications on behalf of the CMO, including internal memos, external partner correspondence, and executive presentations
• Coordinate cross-functional meetings, prepare agendas in advance, capture minutes, and own follow-through on action items
• Serve as a trusted point of contact for internal leadership, agency partners, vendors, and key stakeholders, triaging and escalating with good judgment
• Support marketing operations by tracking campaign timelines, organizing project materials, and ensuring the CMO has the right context before every meeting and decision
• Manage travel logistics, expense reporting, and vendor coordination with minimal direction
• Handle sensitive information, including personnel matters, strategic plans, and patient-adjacent communications, with absolute discretion
• Maintain organized digital systems and documentation in compliance with HIPAA and internal confidentiality standards
• Anticipate what is needed proactively, flagging scheduling conflicts, surfacing priority shifts, and keeping the CMO ahead of the curve

Requirements

• 4+ years of executive-level administrative experience supporting a VP, SVP, or C-suite leader
• Exceptional written communication skills with the ability to draft polished, professional correspondence and executive materials independently
• Demonstrated ability to handle confidential information with discretion and professionalism
• Proven track record of being proactive, identifying issues before they escalate and resolving them without waiting to be asked
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams
• Experience in healthcare or a similarly regulated environment strongly preferred

Benefits

Salary: $65,000 - $80,000 annually, commensurate with experience

Full medical, dental, and vision benefits (90% paid for all dependents)

401(k) provided

Paid time off and company holidays

Opportunity for growth within a rapidly expanding organization