Document Controls Manager - Power
- Develop, implement, and maintain the project's Document Control Plan and procedures.
- Manage document workflows for creation, revision, approval, distribution, archiving, and retrieval.
- Maintain accurate version control of drawings, specifications, RFIs, submittals, transmittals, and other project documents.
- Ensure timely distribution of approved drawings and documents to internal teams and subcontractors.
- Maintain and monitor document registers and logs.
- Administer electronic document management systems (EDMS) such as SharePoint, Aconex, Procore, Primavera Contract Manager, or similar platforms.
- Train project team members on proper document control protocols and use of document systems.
- Maintain system permissions, access levels, and workflow configurations.
- Ensure compliance with contractual document control requirements and industry standards (e.g., ISO, NERC, FERC for certain power projects).
- Coordinate audit responses and provide documentation required for inspections or quality compliance.
- Protect document confidentiality and ensure secure storage of sensitive project information.
- Collaborate with project managers, engineers, and field supervisors to ensure timely document flow.
- Interface with vendors, subcontractors, and clients to coordinate document submissions and approvals.
- Support project closeout by assembling turnover packages, O&M manuals, and as-built documentation.
- Prepare weekly and monthly document control status reports.
- Track document cycle times and identify bottlenecks.
- Recommend process improvements for efficiency and accuracy.
- 5+ years of document control experience in construction, engineering, EPC, or power industry projects.
- Experience working with power generation (fossil, renewable, nuclear), transmission, substation, or utility-scale construction projects strongly preferred.
- Demonstrated experience managing large volumes of technical and construction documents.
- Proficiency with EDMS platforms (Aconex, Procore, SharePoint, ProjectWise, etc.).
- Strong understanding of engineering drawings, specifications, and technical documentation.
- High proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams).
- Excellent organizational skills and attention to detail.
- Strong communication and interpersonal skills.
- Ability to prioritize and manage multiple tasks in a fast-paced environment.
- Problem-solving mindset with a focus on process improvement.
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
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