Data Entry Specialist - Case Management Support

Job Summary

The State Election Board is seeking a highly detail-oriented Data Entry Specialist to support the implementation and ongoing maintenance of its case management system. This position is responsible for entering and validating historical and current case data, maintaining accurate records, and supporting post-hearing administrative processes.

This role is essential to ensuring data integrity, operational efficiency, and compliance with legal and public records requirements.

Primary Duties & Responsibilities

• Enter and validate historical and active case data into the case management system
• Maintain accurate, complete, and standardized records across all case files
• Review and reconcile data to ensure consistency and audit readiness
• Generate reports and assist with data retrieval for internal use and open records requests
• Prepare and distribute post-hearing correspondence to respondents, including:
  • Letters of Instruction (LOI)
  • Letters of Reprimand (LOR)
  • Referral notifications to agencies such as the Attorney General, District Attorneys, or Department of Justice
• Ensure all communications accurately reflect Board decisions and official actions
• Assist with general administrative and records management functions as needed

Minimum Qualifications

• High school diploma (Higher Education is a plus but not mandatory)
• Experience in data entry, administrative support, or records management
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and accuracy
• Ability to manage confidential and sensitive information

Preferred Qualifications

• Experience working with case management systems or databases
• Experience preparing formal correspondence or official documents

Key Competencies

• High Attention to detail and accuracy
• Strong Organization and time management
• Written communication skills
• Ability to handle high-volume workload
• Discretion and confidentiality

SUBMIT RESUME TO: [email protected] and in the subject line: Data Entry Resume

DEADLINE TO SUBMIT RESUME: April 17, 2026