Engineering Administrative Assistant

Location

Omni Atlanta Hotel at Centennial Park

Luxurious comfort embraces pure style at the elegant four-diamond Omni Hotel at Centennial Park. Located in the heart of downtown Atlanta within the bustling Centennial Park District this luxury hotel treats you to views of the spectacular downtown skyline or picturesque Centennial Olympic Park. The Omni Atlanta Hotel at Centennial Parkis connected to Philips Arena and the Georgia World Congress Center and it is the closest hotel to the Mercedes-Benz Stadium.

Omni Atlantas associates enjoy a dynamic and exciting work environment comprehensive training and mentoring along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect gratitude and empowerment day in and day out. If you are a friendly motivated person with a passion to serve others the Omni Hotel at Centennial Park may be your perfect match.

Job Description

To ensure all paperwork projects are processed and completed on a timely basis in the order of established priorities.

Responsibilities

Administrative Support

• Maintain organized digital and physical filing systems for maintenance logs inspection reports vendor invoices and compliance documents.
• Prepare daily weekly and monthly maintenance reports for management review.
• Track expenditures purchase orders and departmental budget information.
• Assist with inventory management for tools supplies and replacement parts.

Work Order & Scheduling Coordination

• Receive prioritize and distribute work orders from staff guests and management.
• Monitor work order progress and follow up to ensure timely completion.
• Schedule routine preventive maintenance safety inspections and vendor service appointments.
• Maintain an updated departmental calendar for repairs project timelines and contractor visits.

Communication & Guest Service

• Serve as the communication link between maintenance staff front office housekeeping management and vendors.
• Provide status updates on open tasks or urgent repairs.
• Respond to guest or staff inquiries with professionalism and accuracy.
• Document guest-impact issues and escalate when needed.

Compliance & Safety

• Help maintain records required for OSHA ADA and hotel brand standards.
• Ensure inspection logs (fire systems boilers elevators pools etc.) are completed and stored accurately.
• Support Director of Engineering and/or Engineering Leadership in preparing for audits walkthroughs brand inspections and any other operational assistance.

Vendor & Contractor Support

• Communicate with approved vendors for quotes scheduling and service confirmations.
• Verify service reports and invoices before submitting for approval.
• Assists with creating and receiving purchase orders
• Track warranties service contracts and renewal dates.

Qualifications

• Able to multi task in a fast paced environment
• Must have strong computer skills.
• Must be able to communicate effectively and efficiently.
• Must be proficient in excel and microsoft word.
• Must have 1 year of administrative assistant experience