Manager of Payroll Services

Payroll Management

• Oversees payroll processes and procedures including taxes and finance demands regarding the payroll process.
• Designs short-term and long-term strategies for continuous improvement in payroll operations as well as payroll communications strategy.
• Prepares and analyzes necessary payroll reporting to identify anomalies and implement proactive measures while ensuring proper compliance.
• Oversees the building and delivery of Business Intelligence reports to fit the business needs.
• Ensures payroll accounts are balanced by resolving payroll discrepancies and partnering with Business Operations, Compensation, Benefits, and HRIS for timely resolution.
• Must have expertise in navigating through complex employee pay, payroll processes, and technical issues.
• Maintains data integrity of payroll information.
• Oversees quarterly and end-of-year tax filing processes.
• Develops and oversees fiscal controls to ensure accuracy, timely reconciliation, and prompt payment of payroll deductions and benefits (supports ad hoc issues for garnishments, 401K match, tax withholding, etc.).
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers' compensation payments.

Payroll Leadership

• Demonstrated experience in successfully partnering with multiple stakeholder groups from diverse backgrounds and building consensus in a large, rapidly growing organization.
• Manages activities of the Payroll Services team ensuring the success of team performance against pre-established goals/ objectives and timely service to all customers.
• Manages, plans, and sets payroll customer service objectives.
• Manages the day-to-day payroll operations; and sets performance targets.
• Partners with Finance staff, HR, and third-party vendors to ensure proper alignment and compliance with all Payroll and company policies.
• Participates in the Due Diligence of Acquisitions as required.

Policy and Compliance

• Keeps abreast of payroll policy changes initiated at federal, state, and local levels. Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; and advising management on needed actions.
• Extensive knowledge of federal, state, and local employment tax regulations, and demonstrated experience developing and implementing payroll processes in compliance with payroll standards, legal compliance, and best practices.
• Experience working with quarterly and year-end filings such as Forms 941, 940, W2s, and related returns.
• Serves as the point of contact for Internal, State, and Federal HR & Payroll audits.
• Ensures proper preparation and timely processing of payroll in compliance with domestic federal, state, and local laws.

Processes, Procedures, and Systems

• Utilizes technical knowledge to provide direction to staff who are responsible for payroll execution and payroll systems administration.
• Advanced knowledge in Workday HRIS to ensure maximum usage and functionality to ensure a successful interface with the payroll platform.
• Evaluates and improves payroll processes; Maintains payroll guidelines by writing and updating policies and procedures.

Required Qualifications:

• Hands-on experience using Workday HCM platform is strongly preferred.
• Self-starter; ability to work in a dynamic, fast-paced, “start-up/greenfield” environment
• Willing to take risks and tackle large, complex projects even if outside the scope of expertise.
• Continuous learning mindset; takes advantage of ideas, best practices, and solutions developed elsewhere and effectively translates.
• Detail oriented.
• Highly collaborative and fosters active participation across stakeholders.
• Excellent analytical and communication skills, both written and verbal.
• Effective vendor management and partnership.
• Effectively builds credibility, demonstrates judgment, and superior customer service.
• Adaptable in a constantly changing environment, organized, and able to handle pressure well.
• Ability to multi-task, conduct research, and generate online strategies.
• Ability to work autonomously and manage remote workers.
• Demonstrated ability to work well with all levels of the organization.
• Strong customer orientation, sense of urgency in getting things done, and ability to coordinate and prioritize multiple projects simultaneously.
• Ability to handle confidential material.
• Experience processing executive/partner pay.
• Ability to run standard and custom reports.
• Must be able to maintain employee trust and protect operations by keeping information confidential.

Desired Qualifications:

• Hands-on experience using Workday HCM platform is strongly preferred.
• Advanced degree preferred in related field (e.g. Finance, Accounting, or Business)
• American Payroll Association (APA), Certified Payroll Professional (CPP), or Fundamentals of Payroll Certification (FPC) preferred.

Education and Experience:

• Bachelor's Degree in a related field with 7-10+ years of experience in Payroll Management, Labor, Time and Attendance, Training & Development, and Payroll Tax.
• 5 years of supervisory/management experience preferred.
• Extensive knowledge of payroll compliance, policies and procedures, and corresponding federal, state, and local regulations.
• Demonstrated ability to lead and manage, including selecting, coaching, and developing team members.
• Knowledge and skills to develop and deliver payroll-related training and communications.
• Consultative and customer service orientation.
• Knowledge and experience with Workday, ADP Enterprise/Vantage, PeopleSoft, etc.
• Experience with systems implementation/conversion of Workday preferred.
• Demonstrated ability to manage complex, Domestic and International employees, and multi-state jurisdiction taxation.

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave - coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options

• Working with an industry leader : Be part of a high-growth firm that is passionate for what's next.
• An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
• A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
• Entrepreneurship : Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
• Growth opportunities : Grow professionally in an environment that fosters continuous learning and advancement.
• Competitive compensation : You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.