Admistrative Assistant/AP
Job Description
Job Description
Administrative/AP Assistant – Atlanta
Summary:
Provide administrative and accounts payable support for project coordinators and office staff.
Responsibilities:
Answer and direct incoming calls.
Open, sort, and distribute mail and packages; manage UPS/FedEx shipping.
Maintain office and breakroom supplies; order snacks, beverages, and meeting food as needed.
Keep office areas tidy (conference room, copier stations, kitchen).
Assemble safety books and stock PPE for jobsites.
Assist project coordinators with closeouts and lien waiver tracking.
Perform AP functions:
Enter invoices into Keystyle/Viewpoint daily.
Ensure all invoices are posted by month-end close.
Review rejected invoices and resolve issues.
Process check requests and manage approvals.
Handle vendor communications and monthly statements.
Qualifications:
High school diploma or GED; 1–3 months of related experience or training.
Proficiency in Microsoft Word, Excel, and Outlook; ability to learn shipping software.
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