Executive Assistant and Board Events Coordinator

Executive Assistant and Board Events Coordinator Location Hybrid remote in Atlanta, GA :

The Executive Assistant and Boards Coordinator will be the go-to person for the General Counsel legal departments administrative and meeting needs.

This position, along with all positions at Equifax follow a hybrid work model and will report to the midtown office 3 days a week.

What you'll do

• Serve as a direct resource to Equifax Inc. public company board members with regard to meetings, calls and events (e.g. meeting schedules, travel, expenses, conflicts and changes).

• Partner with the CEO's office and Corporate Events Team to implement directives related to board meetings.

• Meeting-related responsibilities include:

  • Prepare and distribute meeting invitations and board schedules.

  • Coordinate logistics for all board meetings and events.

  • Communicate directly with Equifax Inc. executive officers (C-suite) and members of the public company board of directors.

  • Attend all in-person meetings and events of the Equifax board and provide on-site logistical support to executives and directors, including:

    • Source and book offsite venues and/or conference rooms

    • Coordinate A/V support (video conferencing, WiFi, etc.)

    • Order meals and refreshments

    • Make hotel and travel arrangements for board members

    • Process expense reimbursements for board members

    • Serve as a resource to internal and external meeting attendees and other stakeholders to ensure timely meeting flow

    • Troubleshoot unanticipated issues

  • Lead the preparation and planning for the annual Board offsite meeting (typically held in August/September). Related responsibilities include event contract negotiation and implementation.

• OCS team responsibilities include:

  • Monitor OCS team mailbox

  • Manage calendar invites for internal and Board-related events

  • Assist with compilation and distribution of meeting materials

  • Provide back-up support for preparing, editing, formatting, posting and distributing meeting materials

  • Maintain organized files

• Administrative responsibilities include:

  • Provide administrative assistance to OCS team members, including calendar management, travel arrangements, payment of invoices, expense reports, print requests, distributing documents for signature, etc.

What experience you need

• A Bachelor's degree in business administration, project management or a related field or equivalent with more than 5 years of relevant prior experience in similar positions or performing similar duties.

• Prior experience working with C-suite executive officers or directors at a public company or large private company is preferred.

• Prior events planning experience preferred.

• Familiarity with Google office platform is beneficial.

What could set you apart

• Collaborative team player who thrives in a fast-paced environment and works well under pressure.

• Action-oriented, decisive and a quick study, with the ability to “think two steps ahead” to anticipate potential issues and exercise sound judgment to solve problems.

• High energy with a positive attitude and desire to provide superior customer service internally and externally.

• Displays poise and confidence when working with high-profile audiences (directors, C-suite executives, etc.), as well as co-workers, vendors and other third parties.

• Excellent verbal and written communication skills.

• Detail-oriented and highly-organized when composing written materials, establishing priorities and meeting deadlines.

• Ability to act with discretion and maintain confidentiality.