Advancement and Alumni Services Coordinator Gift Administration
- Supports program operations and provides administrative support for advancement and alumni engagement staff in a school, unit, or central department.
- Serves as primary liaison to departments within a school or unit as well as central service departments, working to build mutually beneficial relationships, improve communication and collaborative teamwork, and increase campus understanding of advancement and alumni engagement processes.
- May generate briefings, reports, letters, and other materials for the team.
- Provides project management support.
- Schedules and coordinates meetings and events on behalf of team.
- May monitor expenses and budgets.
- Performs other related duties as required. ADDITIONAL JOB DETAILS: In addition to the duties outlined above, the coordinator may be required to:
- Review nightly email of large transactions and reviews gift documentation, and tracks review process in CRM system.
- Coordinate Donor Gifts from initiation to close.
- Manage the Gift Administration Listserv.
- Assists the Assistant Director in creation of necessary supporting documentation for donation transactions.
- Provides audit support through document retrieval and review in collaboration with Assistant Director and Director.
- Oversee the Gift Administration team intranet site (SharePoint).
- Stays abreast of university-wide reporting systems, databases, and policies.
- Support team and school/unit leadership in managing special projects and events.
- Assist with front desk/reception coverage as needed.
- Bachelor's degree and one year of experience in an office setting, OR an equivalent combination of education, training, and experience.
- Successful candidates will possess strong organizational, written, and verbal communication skills and possess the ability to manage multiple projects simultaneously.
- Strong interpersonal and problem-solving skills with a commitment to excellent customer service, and the ability to work collaboratively.
- Experience with various technologies including advanced knowledge and experience with Microsoft Office Suite, mass email applications, database and project management software, and CRM systems.
- Possess a high level of professionalism and commitment to confidentiality with sound judgment and discretion.
- Prior experience in advancement, fundraising, alumni engagement, non-profit, or a university setting.
- Flexibility to accommodate changing priorities and deadlines.
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