Administrative Assistant

A highly organized and proactive Administrative Clerk to provide support to the Executive Assistant (EA). Manage a variety of administrative tasks, enabling the EA to focus on strategic priorities. The ability to work under pressure with short deadlines is needed. Communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Requirements

· Manage office supplies by monitoring inventory, placing orders, and coordinating equipment maintenance.

· Prepare coffee and stock conference rooms with the items specified on the visitor forms to ensure all customers’ needs are met.

· Order and serve catered lunches for working meetings as requested.

· Plan and organize meetings by preparing agendas, reserving, and setting up facilities.

· Set up meeting facilities and ensure they are ready for use.

· Compose and draft professional emails, memos, and other communications.

· Respond to general inquiries and direct them to the appropriate person or department.

· Organize and maintain file systems for easy retrieval of correspondence records.

· Welcome scheduled visitors and direct them to the appropriate area or person.

· Arrange and manage travel schedules and reservations for team members as needed.

· Provide administrative support to other departments when time permits and needs arise.

· Perform other duties as assigned to ensure smooth office operations.

OTHER DUTIES AND RESPONSIBILITIES

· Adhere to all safety policies, practices, and procedures, promptly reporting unsafe activities to Management and/or Human Resources.

· Actively participate in team initiatives to achieve departmental and company objectives.

· Foster a positive and collaborative team environment.

· Communicate clearly and effectively with employees across all levels of the organization.

· Safeguard confidential information by refraining from unauthorized disclosure or use for personal or third-party benefit.

· Uphold the highest standards of honesty and integrity in all actions and interactions.