Event Marketing Specialist II
- Multi-venue orchestration: Ability to coordinate moving parts across multiple sites (e.g., hotel, convention center, aircraft display).
- Vendor relationship building: Developing quick rapport with suppliers to secure priority service or better terms.
- Onsite troubleshooting agility: Staying calm and creative when unexpected issues arise (e.g., weather, technical failures, last-minute schedule changes).
- White-glove hospitality: Delivering service that feels personalized and exclusive for VIP clients.
- Guest flow mapping: Designing the physical and timing flow of attendees to maximize engagement and comfort.
- Subtle brand integration: Ensuring every detail (menus, décor, wayfinding) reflects brand aesthetics without being overt.
- Event tech fluency: Comfortable with event registration platforms, virtual/hybrid event tools, and live streaming setups.
- Spatial design awareness: Understanding how room layouts, lighting, and acoustics impact attendee experience.
- Visual presentation prep: Creating compelling visual boards or diagrams for stakeholders and vendors.
- Data-informed planning: Using attendee feedback, past event analytics, or ROI metrics to refine future events.
- Budget micro-management: Tracking expenses that can balloon if left unchecked.
- Timeline discipline: Anticipating dependencies so deadlines are met without last-minute scrambles.
- Polished communication: Professional written and verbal tone that builds confidence with executives and clients.
- Cross-team diplomacy: Navigating between sales, marketing, operations, and vendors to align priorities.
- Anticipatory mindset: Noticing and solving issues before they become visible to guests or leadership.
- Plan, execute and evaluate Marketing events which may include multi-day conferences, air shows, galas, major sporting/hospitality events, multi-day employee offsite meetings, road shows, internal meetings, luncheons and employee/family events. .
- Negotiate and manage venue contracts relevant to meeting space, food and beverage, sleeping room rates and ground transportation.
- Monitor costs to assure budgets are maintained, process invoices, compile budget recaps and make budget recommendations.
- Distribute internal and external correspondence and communication relative to meeting/event logistics. .
- Provide feedback on event success, customers perceptions and satisfaction levels upon the completion of an event. .
- Promote and maintain a positive rapport between customers, other Gulfstream employees and service suppliers to enhance internal and external customer satisfaction during events.
- Must be flexible with scheduling and mandatory overtime requirements. .
- Able to manage multiple projects in a fast-paced environment. .
- Coordinate various responsibilities associated with Company Store and Promotional Merchandise. .
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