Administrative Assistant

JOB SUMMARY

This position serves as the administrative assistant to the Chief Financial Officer (CFO). Responsibilities include general and specific clerical duties associated with Financial Accounting, Accounts Payable, Grants and Purchasing functions.

ESSENTIAL JOB FUNCTIONS

• Provide financial review for all City owned Credit Cards and Purchase Cards (P Cards) on CFO’s behalf.
• Responsible for reviewing all Travel Related Forms for clerical accuracy and compliance with existing policies and procedures.
• Review and approve all Request for Checks for miscellaneous expenses, boot and clothing allowances, travel advances, internet reimbursements, etc. for all employees
• Enter requisitions into financial software for Financial Services, Purchasing, and Payroll Development Authority (PDA)
• Generate Accounts Receivable for Airport, Cemetery, Information Technology, etc. as needed to assist Accounting staff
• Act as a backup to Purchasing for the following items: Establishing new City vendors in the financial system, updating vendor information and changing purchase orders as needed
• Coordinate and facilitate citywide administrative assistant meetings throughout the year to update and discuss pertinent administrative policies and tasks as it pertains to Financial Services.

Requirements

QUALIFICATIONS

Education and Experience:

• High school diploma or GED.
• 1 year experience preferred.

Knowledge, Skills, and Abilities:

• Good working knowledge of Microsoft Office (Outlook, Excel, PowerPoint and Word)
• Excellent oral and written communication skills

PHYSICAL/MENTAL DEMANDS

Mobility to work in typical office settings using standard office equipment is required. In addition, vision to read printed materials and computer screen and hearing and speech to communicate in person or over the telephone.

WORKING CONDITIONS

General office setting using standard office equipment is required, frequent interruptions, recurring deadlines

LIMITATIONS AND DISCLAIMERS

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written out in this job description.

Requirements are representative of the minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an “at-will” basis.

Salary Description

$15.91 - $19.36 hourly