Event Marketing Associate

About RoadSync & Why We’re Hiring

RoadSync is revolutionizing the logistics industry with intelligent, simple, and innovative financial solutions. Our digital platform streamlines payment processes for warehouses, carriers, brokers, and repair/tow operators, dramatically reducing processing time and maximizing revenue collection.

We are looking for an Event Marketing Coordinator to be the face of RoadSync in the field. In this role, customers ride in the front seat. You’ll be responsible for bringing our brand to life at industry trade shows, conferences, and hosted events.

This is the perfect launchpad for someone early in their career who has a passion for events and the grit to help us drive pipeline through high-impact, in-person marketing.

What You’ll Do:

Event Execution: Precision & Speed

• Own the Logistics: Support the planning and execution of RoadSync’s trade show and conference calendar, including booth logistics, shipping, vendor coordination, staffing schedules, and on-site setup.

• Master the Details: Build checklists and manage timelines to ensure every event is executed flawlessly.

• Travel & Coordination: Coordinate travel, hotel, and registration for event attendees, and serve as the primary point of contact for on-site logistics.

• Sales Partnership: Work hand-in-hand with Sales on pre-show outreach and ensure lead lists are ready for immediate follow-up.

Lead Capture & Impact

• Drive Revenue: Manage on-site lead capture, ensuring data is accurately entered into our CRM for a seamless handoff to Sales.

• Engage the Audience: Assist in building pre- and post-event communications, including landing pages and email templates.

• Measure Success: Pull and summarize performance data to help the team measure ROI and continuously improve. Work cross-functionally with Sales and Customer Success to understand target audiences and help tailor event messaging accordingly.

Brand & Culture

• Represent the Brand: Show up with energy and professionalism, telling the RoadSync story to everyone you meet.

• Stay Asset-Ready: Manage inventory for swag, booth displays, and collateral, working with Design to ensure everything is "on-brand".

Vendor & Budget Coordination

• Own the Spend: Track every event expense against the budget and flag any variances, ensuring our reporting is accurate and timely.

• Manage the Partners: Lead communication and timelines with booth, print, swag, and A/V vendors to guarantee everything arrives on time and as expected.

• Build the Playbook: Document and update all event activity, spend, and outcomes to build institutional knowledge and sharpen our execution for the next big win.

We’d love to hear from you if:

You are a self-starter who cares about the details. You don’t need a decade of experience, but you do need a "can-do" attitude and a bias for action.

• At least 1 year of hands-on event coordination experience — this can include campus events, student organizations, internships, volunteer work, or professional roles.

• Exceptional organizational and project management skills; you naturally build checklists, track deadlines, and follow through without being reminded.

• Strong written and verbal communication skills and a confident, professional presence when representing a brand in person.

• A proactive, can-do attitude — you spot what needs to get done and do it without waiting to be asked.

• Comfort working cross-functionally and communicating clearly with Sales, vendors, and internal stakeholders.

• Basic familiarity with tools like Google Workspace, spreadsheets, or a CRM is a plus; willingness to learn new tools quickly is required.

• High integrity, accountability, and a genuine passion for delivering superlative experiences for prospects and customers.

• Willingness to travel as needed to support events throughout the year (estimated 15–25%).

Nice to Haves:

• Exposure to or genuine interest in the logistics, transportation, or supply chain industry.

• Experience with tools like Salesforce, HubSpot, Eventbrite, or similar platforms.

• Background in marketing, communications, hospitality, or a related field of study.

Why you’ll love it here...

RoadSync is a team of passionate professionals in research, sales, technical, marketing, design, success, and operations. Our customers ride in the front seat! We are driven by insights from real people who utilize our services. We care deeply about what we do and bring our best effort every day. We value being a diverse and inclusive team and company. We believe our diversity is what empowers our innovation and success. We are proud of what RoadSync is today and excited to build our future with you!

In addition to joining an innovative and passionate team, you will get:

• Medical, dental, and vision benefits - premiums paid for employees

• 15-day PTO policy

• Energetic, fun office environment in Midtown Atlanta

• Mentorship from successful leaders across the company

• 401K Plan

• Parking benefits while at the office

• We offer catered lunches. We have a love for good food & sharing a meal

• Exposure to the inner workings of a growing company, including open, transparent communication within our team. You will know what is happening and why it matters

RoadSync is proud to be an Equal Opportunity Employer and an Affirmative Action Employer. We do not discriminate on the basis of race, creed, color, ethnicity, national origin, religion, sex, sexual orientation, gender expression, age, height, weight, veteran status, military obligations, pregnancy, marital status, or any other legally recognized protected basis under federal, state, or local law. Every day, our team is honored to work with individuals from all walks of life. We aim to build a team that reflects the diversity of our customers. Each individual at RoadSync brings their own perspectives, work experiences, lifestyles, and cultures with them. We believe that a more diverse team creates more innovative products, provides a better service to our customers, and helps us grow and learn as individuals.