Billing Specialist

Job Description

Job Description

This position will work in a collaborative team environment, managing a high volume of billing with accuracy and efficiency. The ideal candidate will be detail-oriented, possess critical thinking skills, and demonstrate a strong willingness to go the extra mile to ensure customer satisfaction and billing accuracy.

JOB RESPONSIBILITIES

• Managing outside rental, including communication with vendors and the onsite team
• General purchasing, creating, and issuing purchase orders
• Generate documentation, including change orders, schedules, and other project-specific work
• Generate project transaction reports – run as needed on the project
• Manage accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.
• Work with PMs on project-specific reporting, scheduling, billing, etc.
• Maintain positive and effective relationships with clients, vendors, and onsite team
• Maintain owner-controlled insurance program for McKenney’s and our vendors

BASIC QUALIFICATIONS

Education and Experience

• High school diploma or GED
• At least 1-3 years in a billing support position, preferably in the Construction industry
• Experience with accounting software
• Strong proficiency in Microsoft Excel, Outlook, Word and Adobe Acrobat Professional

Knowledge, Skills, and Abilities

• Analytical and Problem-Solving: Strong numerical and analytical skills, and a well-developed sense of judgement
• Communication: Excellent written and verbal communication is necessary for interacting with clients, resolving queries, and working with other departments
• Software Proficiency: Familiarity with accounting software, billing systems, and other relevant tools
• Attention to Detail: must be meticulous in maintaining accurate records and verifying financial data
• Organizational Skills: Strong organizational skills needed to independently manage accounts, track payments, handle multiple tasks, and prepare reports
• Customer Service: strong customer service skills for addressing client inquiries and resolving issues, as well as protecting operations as needed by keeping information confidential
• Collaboration: Able to acknowledge where skillsets can benefit the team and offload team members’ duties.
• Time Management: Ability to use time productively, maximize efficiency, and meet challenging work goals, as well as the ability to take on additional responsibilities as needed to determine and manage priorities with minimal guidance
• Make Quality Personal: must possess and maintain an exceptional work ethic, uphold company values, demand the highest standard of conduct from self and others, and maintain professional appearance and a polished image that inspires confidence and trust

PREFERRED REQUIREMENTS

• Experience as an administrative assistant in the Construction industry
• Administrative Certification
• Microsoft Excel Certified
• Cost Plus Billings Knowledge
• AIA Billing Knowledge
• Familiarity with Smartsheet and Microsoft Dynamics

WORKING CONDITIONS AND PHYSICAL EFFORTS

• Work location will be the construction office on the project site or the office
• No or very limited exposure to physical risk
• No or very limited physical effort required

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.

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