Administrative Assistant - Lead
Full-Time | Onsite | Glynco, GA and Alexandria, VA Join a mission-driven team providing comprehensive administrative coordination and operational support within a complex training and program management environment. This role is ideal for a highly organized professional who excels at team oversight, scheduling, records management, and multi-stakeholder coordination. The Administrative Assistant (Lead) serves as a key liaison across program offices, staff, instructors, and management, ensuring seamless operations, accurate reporting, and consistent adherence to organizational procedures. KEY RESPONSIBILITIES:
Leadership & Workforce Coordination
- Lead and coordinate daily activities of administrative staff, including preparing schedules, assigning work, monitoring attendance, and ensuring coverage.
- Manage staff leave requests, communicate schedule changes, and oversee workflow to maintain operational continuity.
- Serve as the contractor’s on-site representative with full authority to address performance or conduct issues.
- Develop, update, and maintain “Job Books” documenting routine administrative processes.
- Train newly assigned personnel to ensure understanding of organizational processes, systems, and support expectations.
- Provide high-level administrative assistance to program offices, including preparing correspondence, reports, briefings, and meeting documentation.
- Edit and proofread all incoming and outgoing documents while maintaining confidentiality, including records involving personally identifiable information (PII).
- Coordinate meetings and events by preparing agendas, meeting minutes, action-item summaries, and ensuring communication among stakeholders.
- Assist with special projects by researching, compiling, and verifying information; preparing supporting materials; and coordinating follow-up actions.
- Support instructors, subject matter experts, and guest personnel with logistics, classroom preparation, materials, and administrative needs.
- Assist with development, review, and revision of policy documents and training materials.
- Schedule classrooms and training spaces across multiple facilities.
- Coordinate shipment of class materials and support logistics for training events and ceremonies.
- Provide guidance to students on completing forms, onboarding requirements, and training-related documentation.
- Verify, audit, and track student data in learning management systems and other internal software.
- Prepare classrooms, manage supplies, and support instructors before and during training sessions.
- Communicate with regional personnel and training program managers to collect student rosters, registration data, and other required reporting information.
- Organize, maintain, and file class records, student files, and administrative documents in accordance with established procedures.
- Maintain electronic files, purchase card documentation folders, and supporting records.
- Track and update statistical data related to program activities, administrative services, and training operations.
- Assist in managing Workman’s Compensation files for students and staff as needed.
- Ensure data accuracy within learning management systems and other program-related platforms.
Education: Bachelor’s degree in related field.
Experience: Minimum of one (1) year of administrative experience performing similar task. OR in lieu of a degree, minimum of five (5) years of administrative experience. SKILLS AND QUALIFICATIONS
- Must be a U.S. citizen and possess a valid REAL ID .
- Proficient in Microsoft Office 365 (Teams, Excel, Word, PowerPoint, and Outlook.)
- Functional proficiency with Adobe Acrobat Pro and Adobe Connect.
- Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.
- Excellent written and verbal communication skills, including preparing polished correspondence, meeting summaries, and administrative reports.
- Ability to conduct detailed research, analyze data, and compile complex information from multiple sources.
- Skilled in operating standard office equipment (copiers, scanners, fax machines, etc.).
- Ability to work effectively both independently and within cross-functional teams.
Recommended Jobs
Travel Registered Nurse OR Job
Step into a pivotal Operating Room role as a Registered Nurse in Atlanta, Georgia, and carry forward a tradition of compassionate, precise surgical care. This contract positions you where teamwork, sk…
Outpatient Pulmonary Physician
Multiple U.S. Locations (Southeast & Southwest regions) Compensation: $385K–$675K total package About the Role A healthcare organization is seeking a board-certified pulmonologist to focus p…
Speech Language Pathologist
Speech Language Pathologist JOB-10045840 Anticipated Start Date February 23, 2026 Location Elmhurst, NY Type of Employment Contract Hire Employer Info…
VIDEO PRODUCER
Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superher…
Center-Based BCBA - Board Certified Behavior Analyst
Center-Based BCBA | Earn Up to $115,000 + $10,000 Signing Bonus For BCBAs who want to do their best work. At Fiesta Health, we believe clinical excellence and joyful impact go hand-in-hand. Tha…
Inpatient Hospitalist- PRN- Nurse Practitioner/ Physician Assistant- Piedmont Fayette
Overview: IMS/Inpatient Advanced Practitioner - PRN Piedmont Healthcare is recruiting for an Inpatient PA/NP to work with multiple physicians at our Piedmont Fayette Hospital. This is a PRN pos…
Patient Financial Advocate
FULL Time, Entry Level - GREAT way to get hands on experience! Plenty of opportunities for growth within! Location: ONSITE at a Medical Facility in Athens GA Hours: Sunday to Tuesday 10:00 am …
GTM Technology Product Manager
Mon, 02/02/2026 - 04:30 In this global role, the GTM Technology Product Manager is responsible for end-to-end management of assigned GTM technology platform(s) empowering Sage's global sales teams to …
Python Developer (Public Trust exp)
Our client is seeking a highly skilled RPA developer with experience in UiPath/.NET Responsibilities: Gather requirements, develop code, test, debug, and support applications. Participate in c…
Senior Field Communications Technician
Senior Field Communications Technician JOB-10045771 Anticipated Start Date 2/9/2026 Location Beaumont, TX Type of Employment Contract Hire Employer Info Our cli…