Executive Coordinator

Job Summary
Performs a wide range of complex functions in assisting the Executive Vice President of the hospital, in assisting the Boards, and in facilitating the efficient operation of the executive office.

Qualifications
Vocational/Technical Degree in Advanced secretarial coursework or equivalent. (Required)
Associate’s degree in business related field. (Preferred)

Work Experience
5 or more years of progressively responsible administrative experience. Required
1 or more years’ experience reporting to a Senior Executive Required
1 or more years’ experience in a hospital or managed care setting Preferred

Licenses and Certifications
No Applicable

Essential Functions
Provides administrative duties to support the effective operation of an executive's office.
Composes and creates a wide variety of documents, including presentations and reports using appropriate formats and available software; handles communications/ documents of both a general and highly confidential matter.
Involved in preparation of materials for use by senior executives as decision-making tools; documents for use inside and outside the organization.
Gathers and compiles information from self and others and drafts reports and correspondence to facilitate ongoing communication and efficient departmental operations.
Assures records are maintained in accordance with all applicable organization & legal requirements.
Supports the Executive's responsibilities on various committees and special projects.
Maintains office and highly confidential files for prompt and easy retrieval, tracking and following up on pending matters.
Monitors Executive's incoming and outgoing mail, phone calls and other requests and prioritizes all items.
Responds or refers when appropriate; tracks to assure prompt response. Keeps Executive aware of those situations he/she needs to be aware.
Maintains an accurate and effective calendar for the Executive; arranges meetings and itineraries for Executive and Staff if appropriate.
May have sole responsibility for completing various reports, bulletins, newsletters, etc.
Greets visitors and telephone callers and interfaces on behalf of Executive, where appropriate.