F&I Accounts Payable Specialist

The F&I Accounts Payable Specialist is responsible for managing the accounts payable functions related to Finance & Insurance (F&I) products, including vehicle service contracts (VSC), prepaid maintenance (PPM), GAP, paint and fabric protection, lease wear & tear, and other ancillary products. This role ensures accurate remittance, reconciliation, and posting of product contracts and vendor invoices, as well as adherence to company accounting procedures and timelines.

Hennessy is proud to serve our community with a set of core values which guide our daily decisions and actions. They are:

• Accountability – We take ownership of our words, actions, results, and commitments.
• Teamwork – We are better when we work together.
• Kindness – We show compassion and care for others.
• Grit – We have the heart and determination to see it through.
• Integrity – We are trustworthy, honest, and do what’s right.
• Curiosity – We ask questions to seek understanding.

What You'll Do:

Vendor and Contract Processing

• Retrieve contract and account details from vendor portals (e.g., Easy Care, Safeguard, Ally, NWAN, Apex).
• Post contracts to monthly control schedules.
• Transmit contracts through OEM systems (e.g., Dealer Daily, Ally Smart Cash, FMC website).
• Remit contracts on a scheduled basis (daily, weekly, or monthly) as required by vendor and brand.
• Create and post bills as part of remittance or ACH processes.
• Ensure timely reconciliation of product billing statements and ACH charges.
• Reclassify entries (e.g., Lease Wear & Tear, LGE GAP, Ford CIT).
• Post APEX subscriptions once reports are uploaded.

Invoice Review and Approvals

• Review and approve F&I AP invoices, including vendors such as Stone X, Clear Car Concepts, and Ceramic PRO.
• Validate invoice coding against appropriate F&I AP accounts.

Schedule Management and Reconciliation

• Monitor product payable schedules and enter standardized remarks for balances over 30 days.
• Investigate and resolve credit and debit balances, ensuring documentation of refund ETAs or billing statuses.
• Communicate with billing to initiate deal rebills or corrections as necessary.
• Track and follow up on Easy Care Financed/SPP/Budco payments to ensure funding within 30 days.
• Assist with identifying and resolving items posted in error to HAC (Hennessy Auto Companies).

Cancellations & Cash Applications

• Assist with product cancellation processing.
• Code check payments as requested.

Requirements

• Strong attention to detail and organizational skills.
• Familiarity with F&I products and dealership accounting processes.
• Experience working in vendor portals and DMS (e.g., Reynolds & Reynolds).
• Ability to reconcile and resolve account discrepancies efficiently.
• Proficiency in Excel and working knowledge of general accounting principles.
• Excellent written and verbal communication skills.

We are an equal opportunity employer & drug-free workplace. Offers of employment are contingent upon successfully passing background screening (incl. criminal background check, review of consumer & motor vehicle records, verification of SSN & passing drug test at a certified testing facility). Employment is on an at-will basis & subject to termination if dealership rules & regulations are violated.