The Carter Center Temporary Administrative Assistant (ETS), Leadership Giving, Development

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Description

The Carter Center is a 501(c)(3) not-for-profit nongovernmental organization founded in 1982 in Atlanta GA by former U.S. President Jimmy Carter and his wife Rosalynn in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace fighting disease and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts enhance freedom and democracy and improve health.

The Carter Center collaborates with other organizations public and private in carrying out its mission around the world. Current information about the Centers many programs and activities are available at The Carter Center.

SUMMARY:

The temporary Administrative Assistant provides daily office support in the stewardship and cultivation of donors and prospects. The Administrative Assistant will perform routine office duties including maintaining files answering phones arranging travel and coordinating schedules/calendars. May perform special assignments with supervisory assistance.

The position supports the work of the Principal Gifts International (75%) and the Planned Giving (25%) Development teams. The temporary Administrative Assistant position reports to the Senior Associate Director Lead for Principal Gifts International and the Associate Director of Planned Giving. The need is for 3-months with typical work hours being from 8am 5pm with a one-hour meal period.

KEY RESPONSIBILITIES:

• Ensures office operations follow Emory and Carter Center policies.
• Manages calendars prepares leaders for daily activities and prioritizes meeting requests.
• Reviews and triages incoming correspondence; drafts and handles routine responses.
• Prepares edits and proofreads correspondence reports proposals charts and presentations ensuring accuracy and policy compliance.
• Coordinates Gift Officer travelincluding flights lodging transportation expenses and trip filesand assists with reimbursements as needed.
• Contacts donors and prospects related to travel and meetings.
• Enters and updates donor data in Raisers Edge and other databases; codes actions appropriately and maintains accurate records.
• Organizes and maintains donor/prospect files and supports coordination with Donor Services.
• Completes forms grant applications and program-related documents as needed.
• Schedules meetings and special events manages logistics and prepares materials.
• Processes invoices maintains records monitors account status and recommends cost-effective solutions; may assist with budgets grants and expense reports.
• Maintains databases spreadsheets and filing systems; analyzes data and generates reports.
• Oversees ordering and maintenance of office supplies.
• Assists with coordinating donor tours.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS:

• Bachelors degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint Outlook and Excel.
• Experience with collaboration tools (OneDrive Zoom Teams and/or others).

PREFERRED QUALIFICATIONS:

• Previous experience with various personal computer software applications in particular a good working knowledge of the Raisers Edge software Excel Word and PowerPoint.
• Experience in assisting with organizing meetings and events helpful.
• Positions within this classification may require the ability to type of keyboard 50 accurate words per minute.
• Previous experience in a nonprofit and/or fundraising office is a plus.
• Ability to work in fast-paced high profile environment.
• Experience in supporting multiple principles.
• Familiarity with Raisers Edge software and experience in travel coordination is preferred.
• Excellent interpersonal skills and ability to interact with a large and diverse group of people.
• Good writing and editing abilities attention to detail and computer skills.

NOTE: This role must be able to commute to The Carter Center on a weekly schedule based upon business needs. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status if approved for the role with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Additional Details

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services at or call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.