Defense Litigation Secretary

Do you like being a critical part of a well-run, fast paced team? We are currently looking for a qualified, experienced Legal Secretary to join our litigation team. This position will support 3 to 4 attorneys with document formatting, e-filing, calendar management, document production, expense reconciliation and other legal administrative duties.

The ideal candidate will be organized, skilled in MS Office and have solid experience in legal team support including document drafting and formatting, filing, proofreading and higher-level legal secretary functions.

We offer a robust benefits package including paid vacation after 90 days, medical, dental, vision and other benefits including a profit sharing and 401(k) program.

To be considered, you must have at least five years of experience as a Litigation Legal Secretary in a law firm and have very strong MS Word and Excel skills, and type at least 60 wpm. Responsibilities will vary but will include document production, e-filing documents with the courts, managing calendars of the attorneys, paper filing, scheduling conference calls, communicating with clients, court officials and others for attorney(s) and/or paralegal(s) to whom assigned.

The primary responsibilities of this position include, but are not limited to:

• Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents
• E-file and paper file documents with local, state, federal and appellate courts
• Handle the incoming and outgoing mail for the attorneys supported
• Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines
• Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms
• Professionally communicate by phone and email with clients
• Schedule depositions
• Assist in trial preparation
• Maintain files
• Coordinating travel arrangements and processing expense reports
• Assist fellow workers and/or other timekeepers as needed and requested
• Assist with billing

Successful candidates will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. This is truly a team environment, and your legal knowledge, skills and reliability will be rewarded here! Employees are offered a generous benefits package and work with a great team.

Required Skills and Experience:

• High School diploma required; Bachelor’s degree preferred.
• Five or more years of defense litigation secretarial experience is required, large law firm experience is a plus.

Practice Areas:

Appellate, Bad Faith and Coverage, Banking & Finance, Business/Commercial, Construction, Employee Benefits & ERISA, Employee Stock Ownership Plans (ESOPs), Labor & Employment, Legal Malpractice, Long Term Care & Assisted Living, Medical Malpractice, Municipal Liability, Premises Liability, Product Liability, Professional Negligence, Toxic Tort and Environmental, and Transportation

Why Hawkins Parnell & Young?

Hawkins Parnell is a national litigation powerhouse with offices spanning the United States. Our 250-person litigation team defends prominent individuals and small businesses to many of the largest corporations in high-risk litigation and business disputes nationwide.

Over the last half-century, our success has relied on one distinction: OUR PEOPLE. We rely on the uniqueness of each team member to create a culture that drives innovation and exceptional results for our diverse client roster. Through actively embracing different backgrounds and perspectives, we foster an environment that is vibrant, challenging, and rewarding.

Hawkins Parnell & Young is an Equal Employment Opportunity Employer.