Accounts Payable Analyst

The Accounts Payable Analyst is responsible for ensuring the accurate and timely processing of invoices, payments, and reconciliations across multiple entities. This role requires strong attention to detail, knowledge of accounting principles, and experience with ERP systems such as NetSuite and AS400. The ideal candidate will demonstrate analytical thinking, excellent organizational skills, and a proactive approach to process improvement within a fast-paced finance environment.

Key Responsibilities

Accurately enter invoices with proper GL coding, prepaid, and fixed asset classifications.

Prepare and post weekly AP payment batches, ensuring payment accuracy and identifying opportunities to reduce errors.

Manage and maintain AP inboxes, ensuring timely responses and issue resolution.

Enforce compliance with closed accounting periods and internal controls.

Collect W-9 forms from all vendors and maintain accurate vendor master data within NetSuite and/or AS400.

Prepare and distribute annual 1099 filings in accordance with IRS regulations.

Conduct verbal verification of third-party banking.

Review and process Concur expense reports weekly, ensuring alignment with T&E policies.

Develop, document, and maintain standard operating procedures for recurring AP situations such as overpayments, refunds, and credit memos.

Identify, recommend, and implement process improvements to enhance AP efficiency and accuracy.

Perform additional accounting and administrative duties as assigned.

Requirements

Qualifications & Requirements

Education: Bachelor’s degree in Accounting, Finance, or a related field preferred.

Experience: 3–5 years of progressive accounts payable or accounting experience, preferably in a multi-entity environment.

Technical Skills:

Proficiency in NetSuite and AS400 or similar ERP systems required.

Experience with Concur or other expense management systems preferred.

Strong Excel skills (pivot tables, lookups, reconciliations).

Knowledge: Understanding of GAAP, prepaid and accrual accounting, and internal control principles.

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