Remote Scheduling Assistant

We are seeking a highly organized, proactive Remote Scheduling Assistant to manage and coordinate appointments, calendars, and administrative scheduling tasks for our team. This role requires exceptional attention to detail, strong communication skills, and the ability to adapt to changing priorities in a fully remote environment.

Responsibilities:

Manage multiple calendars, schedule meetings, and coordinate virtual appointments across time zones.

Communicate with clients, team members, and stakeholders to confirm availability and send timely reminders.

Update and maintain scheduling systems and tools to ensure accuracy and efficiency.

Handle rescheduling when conflicts arise and escalate urgent issues as needed.

Prepare and distribute meeting agendas, access links, and follow-up materials.

Maintain confidentiality and professionalism in all interactions.

Qualifications:

High school diploma or equivalent; associates or bachelors degree preferred.

Minimum of 2 years of experience in scheduling, administrative support, or virtual assistance.

Proficiency with scheduling software (e.g., Google Calendar, Microsoft Outlook, Calendly).

Excellent written and verbal communication skills.

Strong time management, multitasking, and problem-solving abilities.

Ability to work independently in a remote setting with reliable internet access.

Hourly Pay Rate:

$25 - $55 per hour, depending on experience, responsibilities, and inclusion of performance bonuses or variable compensation.

Benefits:

Health insurance (medical, dental, vision) or health stipend for remote employees.

Retirement plan (e.g., 401(k)) with employer match or equivalent benefits.

Paid time off (vacation, sick leave, holidays).

Flexible scheduling and remote work environment.

Professional development budget for training and certifications.

Performance-based bonuses or incentive programs.

Access to virtual co-working tools or stipends for c-oworking memberships.