Administrative Assistant

Job Description

Job Description

The Chatham County-Savannah Metropolitan Planning Commission (the MPC) is seeking a highly organized, detail-oriented, proactive and qualified Administrative Assistant to provide comprehensive administrative and clerical support to ensure its services to the public, City and County are provided in an effective and efficient manner. This position performs a variety of intermediate to complex administrative and clerical functions in support of the public, Executive team, Directors, and MPC Boards. Some duties and projects may be of a highly confidential or sensitive nature and are based upon the department assigned.

ESSENTIAL JOB FUNCTIONS:

• Processes Board applications, reviews and checks for completeness and prepares files for Department staff

• Responds to inquiries from the public in person, via electronic mail and by telephone professionally; provides information and assistance, takes messages and/or forwards to appropriate personnel; and greets and assists visitors

• Maintains master calendar for Board meetings, performs quorum calls, and sets up Board meetings

• Excellent business writing skills to prepare Board meeting minutes, memoranda, letters, agendas, and other business documents

• Maintains the departmental and Board calendars using Microsoft Outlook

• Ensures clear, timely, efficient communication across departments, Board members, the public and MPC’s clients

• May prepare and coordinate travel arrangements for conferences and training in accordance with MPC’s policy and procedures

• Performs other related duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Proficiency in Microsoft Office, AI technology, Excel, and Adobe Suite software

• Ability to quickly learn relevant local, state, and federal regulations

• Exceptional problem-solving and critical-thinking skills

• Excellent organization and time management skills, ability to multitask and prioritize work effectively to ensure that deadlines are met

• Excellent customer service skills, skilled in public and interpersonal relations

• Skilled in the use of office equipment and in the training of others in its use

• Excellent oral and written communication skills

• Regular attendance and punctuality are essential requirements of the job.

MINIMUM QUALIFICATIONS

• High school diploma supplemented by six (6) years of administrative, clerical, or customer service experience; or an equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities.

• Must possess and maintain a valid state driver's license with an acceptable driving history.

ADDITIONAL REQUIREMENTS

Background investigation, including supervised drug screen, typing and use of Microsoft Office testing and verification of education, certifications, and licenses required prior to employment.

MPC IS AN EQUAL OPPORTUNITY EMPLOYER, M/F/H