Administrative Assistant (Wansley)

Founded in 1960, Trans Ash, is a rapidly growing civil land construction & environmental company. Trans Ash, Inc has secured a long-term project at Southern Company-Georgia Power- Plant Wansley in Carrolton, GA. The Administrative Assistant is a full-time salaried position onsite at Plant Wansley.

Pay Information:

$61,742 - $74,090 / year

Weekly Pay

Quarterly Bonus Program

Benefits:

Trans Ash offers long-term construction project stability.

Trans Ash offers an excellent team culture and professional growth opportunities. Our benefits package includes the following:

• Comprehensive Health Insurance Options
• Short-Term Disability- Company Paid
• Paid Vacation, Personal, and Sick Days
• 401K Savings Plan with Company Match
• Life and Basic Accident Insurance - Company paid.
• Dental and Vision Insurance Options
• Long-Term Disability Option
• Boot allowance - Company paid - up to $200 yearly allowance.
• Prescription Safety Glasses - Company paid - up to $250 every other year.
• Identity Theft Protection Option
• Computer and Cell Phone

Job Summary

The Administrative Assistant is responsible for managing all field office processes and related operations reporting for the construction site. This position handles both confidential and time-sensitive information using multiple software applications. Areas of responsibility include but are not limited to facilitating personnel records, employee onboarding, training records, safety records, timesheets, employee communications, ordering supplies/materials, auditing invoices, and reporting on project status and work completion. Must be able to read, understand, and accurately interpret company and/or customers policies and rules and use discretion to ensure compliance with contracts and/or applicable laws. This role works very closely with all site personnel, corporate staff, and other third-party members and is expected to demonstrate professionalism in all interactions.

Essential Functions:

• Log equipment hours
• Check and code timesheets.
• Compile tonnage transaction log
• File daily paperwork and reports
• Update emergency phone list
• Match billing to Heavy Job true-up
• Maintain equipment qualification matrix.
• Track and properly document employee requests for time off
• Input all collected information on the observation report.
• Input information collected on a ride-along report.
• Attend and document safety meetings and maintain records on safety action items.
• Monthly/Yearly JTD tonnage log.
• Facilitate the random drug testing process for compliance.
• Create monthly observation summary report & table.
• Create a monthly ride-along report.
• Update Production Graphs as needed.
• Order office supplies
• Shop for office necessities as needed (coffee, toilet paper, paper towels, soap, etc.)
• Onboarding of new employees
• Program radios and maintain radio logs.
• Help employees with benefits paperwork and other HR-related topics.
• Liaison for site employees with the corporate staff
• Contact potential new employees and set up interviews and drug tests.
• Maintain employee onboarding report.
• Back up for daily employee onsite report for Southern Company
• Maintain Vendor registration log.
• Submit terminated employee's paperwork.
• Create monthly observation summary report & table.
• Assist Managers and supervisors with special requests as needed.
• Maintain employee contact list and send out communication texts to employees when information needs to be distributed when not on-site (office closing, etc.)
• Create training documents and administration procedures.
• Email paperwork for employees to HR (expense reports, PTO requests, boot reimbursement, etc.)

Job Requirements and Qualifications

Education:

• Minimum high school diploma.
• College degree or specialized training in a relevant field preferred (or equivalent combination of education and/or work experience).

Training Requirements:

• Trans Ash will provide the necessary safety training for the job.

Skill Requirements:

• Must be proficient in Microsoft Office Suite and related software.

Knowledge Requirements:

• HRIS experience (Experience with Vista or Keystyle is a plus).
• Exceptional organizational and follow-up skills.
• Proven ability to be a flexible and dependable team player.
• Effective in both verbal and written communication.
• Payroll experience is a plus.

Experience:

• A minimum of 3 years of Administrative or HR experience.
• Candidates with a PHR or CP certification are highly desirable.
• Minimum of three to five years of experience in a similar role.
• Experience managing and prioritizing multiple responsibilities and deadlines.
• Computer experience is required.

Other Information

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Must be able to access all areas of the facility to determine needs.
• May require some travel.

Equal Opportunity Employer:

Trans Ash is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

We provide equal opportunity to all qualified individuals with disabilities and disabled veterans. In keeping with this commitment, we strive to ensure that our application process is accessible to everyone.

If you are an individual with a disability or a disabled veteran who has an accommodation request, please:

• Call us at (513) 842-6590 or email [email protected]

• Request to speak to Human Resources and state the reason for your call

• If requested to leave a message, include the Job Posting Title for the position in which you are applying

Pay Transparency Nondiscrimination Provision

Trans Ash, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint to charge, (b) in furtherance of an investigation, proceeding, hearing or action, including an investigation conducted by the employer or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)