Executive Assistant with AI Service Development Expertise

Job Description

Job Description

This is a remote position.

Role Overview

We are seeking an Executive Assistant with a strong background in sales, administration, and executive support, along with a keen interest or expertise in AI service development. This role will involve managing executive schedules, communications, and sales processes, while playing a key part in supporting the development and deployment of AI services to enhance business operations. The ideal candidate will be highly organized, able to multitask in a fast-paced environment, and contribute to the integration of AI tools into company processes.

Responsibilities

• Provide executive-level administrative support, including managing schedules, meetings, and communications.

• Handle executive correspondence (emails, letters, etc.) with professionalism and precision.

• Assist in sales processes, including managing leads, follow-ups, and client or contractor communications.

• Collaborate with team members to streamline workflows and contribute to achieving sales goals.

• Support AI Service Development: Actively assist in the building, testing, and deployment of AI services and tools to improve operational efficiency. Help develop innovative AI solutions that support both internal processes and client interactions.

• Contribute to the continuous improvement of AI-driven systems to optimize business operations and ensure seamless integration.

• Assist with general administrative tasks and project management as needed.

• Previous experience as an Executive Assistant or in an administrative support role, preferably with experience in or exposure to AI service development.

• Proven ability to manage high-volume client communication, especially with restaurant clients or contractors.

• Demonstrated interest in AI technologies, with experience in AI-based tools and solutions or eagerness to contribute to their development.

• Knowledge or experience working with AI-based platforms and services is highly desirable.

• Proficient in Zoho One, especially Zoho CRM, with a strong understanding of how to leverage AI tools in CRM systems and other business operations.

• Strong organizational, communication, and problem-solving abilities, with a focus on AI service development.

• Fluent in English; Spanish is a plus.

• Typing Proficiency: Minimum 60 WPM (typing test required).

• Communication Skills: Strong verbal skills with the ability to handle high-volume calls while maintaining a positive demeanor.

• Location and Time: Must be based in South America and available to work during daytime hours in the Eastern Time zone.