Administrative Assistant
Full-Time | Onsite | Glynco, GA and Alexandria, VA Join a mission-driven team providing administrative, logistical, and records management support within a dynamic training and program operations environment. This role is ideal for an organized professional who excels in documentation support, scheduling, data management, and coordination across multiple teams. The Administrative Assistant plays a key role in supporting training programs, staff, instructors, and students by ensuring smooth daily operations and consistent adherence to established procedures. KEY RESPONSIBILITIES:
Administrative Support
- Assist in preparing presentation materials, reports, meeting documents, and correspondence.
- Edit incoming and outgoing documents while maintaining confidentiality and protecting sensitive information.
- Prepare letters, memos, and form-based correspondence; assemble reports and briefing materials for meetings and presentations.
- Support the development, revision, and editing of training materials and policy documents.
- Conduct research, verify information, and compile data for special projects and assignments.
- Schedule training classrooms and facilities; coordinate logistics for instructors and students.
- Assist with shipment of class supplies and prepare classrooms, materials, and resources for training programs.
- Provide support for graduation ceremonies, including facility coordination, guest travel arrangements, and certificate preparation.
- Guide students through completing online forms and onboarding documentation.
- Verify and audit student data and forms for completeness and accuracy before routing to appropriate offices.
- Support instructors, staff, and guest personnel with classroom supplies, clearances, logistics, and administrative needs.
- Assist the lead with coordinating meetings and conferences, preparing agendas, drafting minutes, summarizing discussions, and tracking action items.
- Communicate updates and follow-ups to ensure managers and stakeholders remain informed.
- Collaborate effectively with branches and divisions to ensure completion of assigned tasks.
- Provide support for special projects by gathering information, preparing documents, and coordinating follow-through actions.
- Work within learning management systems and other software platforms to track, register, manage, and maintain training-related data.
- Support ongoing correspondence with regional personnel and training managers to ensure data accuracy.
- Develop and update status reports and periodic summaries as requested.
- Retrieve and submit student transcripts, syllabi, and documentation through appropriate systems.
- Organize, maintain, and file official class and student records in designated training management systems.
- Maintain division files using a logical and accessible structure for easy document retrieval.
- Establish and maintain purchase card folders, documentation, and related correspondence.
- Monitor and track statistical data related to administrative operations and program activities.
- Perform additional records-related tasks as assigned.
Education: Associate’s degree in related field.
Experience: Minimum of four (4) year of administrative experience performing similar task. SKILLS AND QUALIFICATIONS
- Must be a U.S. citizen and possess a valid REAL ID .
- Proficient in Microsoft Office 365 (Teams, Excel, Word, PowerPoint, and Outlook.)
- Functional proficiency with Adobe Acrobat Pro and Adobe Connect.
- Skilled in operating office equipment (copiers, scanners, fax machines, etc.).
- Ability to research and analyze data, compile information, and prepare senior Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!
Recommended Jobs
Chief Architect (CTH)
About the job Bellwood is seeking a Chief Architect to support our client in defining and executing the next generation of architecture and engineering capabilities across their products and pla…
Material Handler
Providence Staffing’s client is seeking a Material Handler for their production plant in LaGrange, GA . This role is responsible for efficiently and safely transporting materials to designated ra…
Machinist
Machinist JOB-10045401 Anticipated Start Date March 2, 2026 Location Santa Ana, CA Type of Employment Contract to Hire Employer Info Our client is a world lead…
RS Inspector A&P
Responsibilities for this Position Position Title: RS Inspector A&P Date: Jan 20, 2026 Location: Savannah, GA, US Company: Gulfstream Aerospace Corporation RS Inspector A&P in …
Assistant Controller
Assistant Controller Our client is looking to hire a "Hands on" Controller, who will report to the CFO. The position will offer exposure to every aspect of the financial side of the business. R…
Maintenance Assistant
Maintenance Key Responsibilities General Repairs & Upkeep: Performing routine and emergency repairs on the facility's physical plant, including drywall repair, fixture maintenance, and basic equ…
Part-time or PRN Hospice Aide (CNA / Nurse Assistant) for Christian Hospice Provider
We are a Christian hospice offering the highest quality clinical care and the love and salvation of Jesus Christ. Empyrean Hospice hires Hospice Aides to work under the supervision of a registered…
Hybrid School Psych Openings
Engaging Hybrid Model School Psychologist – Immediate Hiring! Are you a licensed School Psychologist looking to make a real difference in students’ lives? Join a welcoming Georgia school community …
Human Resources Specialist
Murata is a global leader in the design, manufacture and supply of advanced electronic materials, leading edge electronic components, and multi-functional, high-density modules. Murata innovations can…
2026 Recreation Leader PT - Franklin Gateway
Rate of Pay: $17.00 Status: Open Until Filled This is an entry level position within the Recreation Department which reports directly to a supervisor as directed by the Department Head. This po…