Assistant Property Manager

Contract Assistant Property Manager – Norcross, GA

Location: Norcross area

Pay: $31.00–$36.00 per hour (DOE)

Schedule: Monday–Friday, 9:00 AM – 5:00 PM

Assignment Length: Approximately 6 months

We are seeking a Contract Assistant Property Manager to provide first-class property management services and support the Regional Manager in overseeing a portfolio of commercial real estate properties.

This role is highly operational and relationship-driven, with daily responsibilities that include supporting building operations, enhancing tenant relations, vendor coordination, financial administration, and customer service.

Key Responsibilities

General Office / Administrative

• Provide administrative support to the Property Manager, including phone coverage, drafting correspondence, filing, and report distribution.
• Maintain tenant and vendor contact lists, including emergency contact information.
• Organize and maintain property management filing systems (electronic and hard copy).

Accounting & Financial Administration

• Review, code, and approve property-related invoices for timely and accurate payment.
• Submit and approve tenant bill-backs; distribute invoices and ensure collections.
• Review and reconcile tenant ledgers and Aged Receivables reports.
• Prepare and send rental increase notices and other required tenant communications.
• Process security deposit refund requests.
• Assist with monthly financial reporting, including variance analysis and accruals.
• Participate in annual operating expense estimates and reconciliations.
• Assist with annual budgeting, including bid collection, analysis, and draft recommendations.

Customer Service / Tenant Relations / Lease Administration

• Build and maintain strong relationships with tenants, vendors, and ownership.
• Serve as a primary point of contact for tenant requests and concerns.
• Provide proactive tenant services in accordance with lease agreements.
• Abstract new leases and enter data into accounting systems.
• Track critical lease dates, options, expirations, and amendments.
• Prepare lease documents and exhibits for execution and distribution.
• Serve as liaison between landlord and tenant regarding lease compliance.
• Conduct lease file audits and track document updates.
• Manage commission calculations and payment processes.
• Track Tenant Improvement allowances to ensure compliance with lease terms.

Property Management Operations

• Support daily office and property operations.
• Coordinate tenant maintenance requests with vendors or maintenance teams.
• Assist with acquisitions, dispositions, and refinance projects.
• Track and maintain Certificates of Insurance for tenants and vendors.
• Enforce lease compliance procedures (notices, tracking, follow-up).
• Solicit vendor bids and prepare service contracts.
• Manage utility accounts and transfers during vacancies and tenant transitions.
• Maintain complete tenant lease files throughout the lease term.

Who We’re Looking For

• Future Leader: 3+ years of commercial or industrial property management experience with strong growth potential.
• Lifelong Learner: Adaptable, analytical, and comfortable handling new challenges.
• Relationship Builder: Skilled at developing strong tenant and vendor partnerships.
• Tech-Savvy: Proficient in MRI, AvidXchange, and Microsoft Office Suite.
• Highly Organized: Strong time management skills with the ability to prioritize multiple deadlines in a fast-paced environment.

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BGSF is an Equal Opportunity Employer. We are committed to providing equal opportunities for employment to all qualified people, regardless of race, color, national origin, religion, sex, age, disability status, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.