Office Manager (Maintenance)

Not just a job but a career

Yokogawa award winner for Best Asset Monitoring Technology and Best Digital Twin Technology at the HP Awards is a leading provider of industrial automation test and measurement information systems and industrial services in several industries.

Our aim is to shape a better future for our planet through supporting the energy transition (bio)technology artificial intelligence industrial cybersecurity etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.

About the Team
Our 18000 employees work in over 60 countries with one corporate mission to co-innovate tomorrow. We are looking for dynamic colleagues who share our passion for technology and care for our return we offer you great career opportunities to grow yourself in a truly global culture where respect value creation collaboration integrity and gratitude are highly valued and exhibited in everything we do.

JOB SUMMARY

The Office Manager serves as the central hub for administrative and operational support within the manufacturing environment ensuring seamless coordination across maintenance facilities and production teams. Reporting to the Maintenance Manager this role oversees purchasing activities manages vendor relationships reconciles invoices and corporate expenses and ensures compliance with training safety and documentation requirements. The Office Manager also plays a key role in project coordinationsupporting initiatives such as building renovationsand assists with event planning travel logistics and problem resolution to keep business operations running efficiently. Success in this role requires strong organizational and communication skills sound judgment and the ability to anticipate needs in a dynamic fast-paced setting.

DUTIES/RESULTS

• Maintain strict confidentiality and exercise sound judgment in handling sensitive business information.
• Oversee purchasing activities for maintenance and manufacturing teams including vendor coordination and order tracking.
• Reconcile corporate AMEX transactions and process invoices accurately and on time.
• Monitor and manage work orders in the Track-It system for maintenance and facilities teams.
• Provide project coordination and administrative support for building renovation and capital improvement projects.
• Assist management with logistics scheduling and issue resolution.
• Arrange travel for Manufacturing and Engineering teams.
• Maintain and update MSDS sheets training records certifications and inspection reports for maintenance operations.
• Plan and coordinate company events meetings and team-building activities.
• Perform other related duties as assigned to support departmental and business needs.

• Qualification:
• Must have excellent verbal and written communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Excellent computer skills
• Highly flexible resourceful responsive and proactive individual with the ability to work in a fast-paced environment while adapting to changing deadlines and priorities.
• Possess an energetic outgoing and friendly demeanor.
• Strong problem identification and objections resolution skills.
• Self-motivated with a passion for continuous learning and improvement.

Education: College degree is preferred

Prior Experience: 5-10 years of experience in Office management or similar role within a manufacturing environment preferred.

Travel: In-Frequent travel required < 10%

Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse equitable and inclusive will actively recruit develop and promote people from a variety of backgrounds who differ in terms of experience knowledge thinking styles perspective cultural background and socioeconomic will not discriminate based on race skin color age sex gender identity and expression sexual orientation religion belief political opinion nationality ethnicity place of origin disability family relations or any other circumstances. Yokogawa values differences and enables everyone to belong contribute succeed and demonstrate their full potential.

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Required Experience:

IC