Senior Accounts Receivable

Job Description

Job Description

Position Summary

The Senior Accounts Receivable Accountant is responsible for managing the end-to-end accounts receivable process for large project-based customers, ensuring accurate invoicing, timely cash application, customer account reconciliations, and compliance with GAAP and company policies. This role collaborates closely with Program Management, Logistics, Sales, and Finance teams to support billing operations, collections, month-end close activities, and process improvements.

Accounts Receivable and Billing Operations

• Manage the complete accounts receivable cycle, including invoice creation, billing validation, cash application, collections, and customer account maintenance.
• Generate customer invoices utilizing SAP based on delivery documentation, proof of delivery, and contractual requirements.
• Review sales orders, deliveries, purchase orders, and supporting documentation to ensure billing accuracy.
• Coordinate with logistics and project management teams to resolve billing discrepancies and invoice delays.
• Process customer credit memos and billing adjustments as required.

Cash Application and Customer Collections

• Apply incoming customer payments and maintain accurate customer balances.
• Manage unapplied cash transactions and perform subsequent clearing against customer invoices.
• Investigate and resolve short payments, deductions, and payment discrepancies.
• Monitor aging balances and collaborate with customers and internal stakeholders to facilitate collections.
• Prepare and distribute periodic accounts receivable aging reports.

Customer Account Reconciliations

• Perform detailed account reconciliations for strategic customers and resolve outstanding issues.
• Research customer disputes and identify root causes of unapplied balances and open items.
• Maintain supporting schedules for customer balances and payment activity.
• Work cross-functionally with program managers and operations teams to resolve account discrepancies.

Month-End Close and Financial Reporting

• Support month-end and year-end close activities related to accounts receivable and revenue recognition.
• Reconcile accounts receivable subledger balances to the general ledger.
• Prepare journal entries related to unapplied cash, freight revenue, customer adjustments, and other accounts receivable activities.
• Assist with deferred revenue and down payment accounting.
• Support external audits by preparing schedules and providing requested documentation.

ERP Systems and Process Improvements

• Utilize SAP to manage billing, customer accounts, and accounts receivable transactions.
• Generate reports and perform analysis using SAP and Microsoft Excel.
• Identify opportunities to improve billing, collections, and cash application processes.
• Assist with system implementations, process enhancements, and internal control initiatives.
• Develop and maintain standard operating procedures and accounting documentation.

Qualifications

• Bachelor's degree in Accounting, Finance, or related field required.
• CPA or CPA candidate preferred.
• 5+ years of progressive accounts receivable and general accounting experience.
• Strong knowledge of U.S. GAAP and revenue recognition principles.
• Experience with ERP systems, preferably SAP.
• Experience supporting large project-based customers and complex billing arrangements.
• Proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, and data analysis functions.