Billing Specialist POST NUMBER: 478295

Role: Billing Specialist
Location: Duluth, GA
On-Site (5x a week - Monday-Friday)- 1 work from home day after 90 days of training
Compensation: $25/hr monthly bonus eligibility

Vaco is currently partnering with a growing construction organization seeking a Billing Specialist. The Billing Specialist supports weekly payroll and customer billing for an assigned territory, ensuring accurate time review, invoice preparation, and contract-based billing compliance. The role also manages updates, tracks equipment, and provides administrative support.

Duties & Job Responsibilities:

• Generate weekly invoices for hourly and fixed-price jobs
• Track job progress and ensure accurate contract-based billing
• Prepare and process weekly payroll, including time review and HRIS uploads
• Maintain weekly equipment records and employee updates
• Support administrative tasks such as filing and mailing documents
• Apply knowledge of customer contracts (rates, overtime, storm rules, fuel billing, etc.)
• Work efficiently in a fast-paced environment with strong accuracy and attention to detail
• Communicate effectively across teams
• Utilize intermediate Excel skills for reporting and data management

Requirements:

• Requires 2 years of Billing or Invoicing experience and prior payroll experience.
• Stable job history.
• Strong organization, communication skills.
• Intermediate MS Excel skills.
• Experience with ERPs, CRMs or HRIS software.
• Bilingual - English/Spanish is preferred.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.