Executive Assistant

Mon, 07/27/2026 - 03:56

Sage is looking for an Executive Assistant to provide high-level administrative support to two VP-level Sales leaders in our North America sales organization. This role is for someone who knows how to keep executive leaders organized, prepared, and focused in a fast-paced, global software company with complex calendars, shifting priorities, customer-facing commitments, and teams working across multiple global time zones.

As Sage continues to scale in North America, this role will help create efficiency and follow-through for leaders supporting revenue growth, customer relationships, and cross-functional priorities. You’ll manage calendars, expense reporting, coordinate meetings, extensive travel, prepare materials, track follow-ups, support team offsites, customer and executive events, and help keep important work moving.

This is a highly visible support role where judgment, responsiveness, discretion, and follow-through matter every day. You’ll be a trusted partner to the Sales leaders who rely on you to be forward thinking, anticipate needs, resolve scheduling conflicts, build relationships across teams, and bring energetic, and a proactive approach to a fast-moving environment.

Location & Hybrid Requirements:

3 days per week of in-office collaboration from our Atlanta office (Ponce City Market)

Minimum Qualifications

• 5 years of Executive Assistant experience supporting at least two senior executives at the same time, VPs, SVPs leaders ideally within the sales function at a global, tech company.

• Experience providing high-level supporting two executive at the same time, with strong calendar management, prioritization, and scheduling judgment.

• Strong organization, time management, attention to detail, and follow-through across competing priorities.

• Excellent written and verbal communication skills, with the ability to work confidently and professionally with senior leaders and cross-functional stakeholders.

• Experience coordinating meetings, travel, expenses, executive materials, team events, offsites, or customer-facing engagements.

• Strong working knowledge of Microsoft Outlook, Teams, PowerPoint, Excel, travel and expense tools, meeting management tools, and AI tools such as Microsoft Copilot or similar.

• Ability to flex working hours occasionally to support leaders, meetings, travel, and business priorities across U.S. time zones.

• Ability to build relationships quickly, anticipate needs, solve problems, and bring a calm, service-oriented approach to executive support.

• High level of discretion, professionalism, adaptability, and sound judgment when handling sensitive information and shifting priorities.

• Ability to travel once per quarter to provide support at team offsites.

Who is Sage and Why Join?

Sage helps small to medium-sized businesses to succeed with AI-powered Accounting, Finance and ERP software. Knowing that over 6 million of our global customers depend on our solutions, motivates us to keep innovating so they keep growing. Sage Copilot is a prime example.

• Use your executive support skills in a role where proactive planning, trusted relationships, strong judgment, and operational follow-through are highly valued.

• Join a large collaborative global community of Executive Assistants at Sage, where peer support, shared best practices, and helping each other succeed are part of how the team works.

• Grow your career within a stable, global SaaS company guided by our mantra “we do the right thing” and values: Human, Bold, Trust, and Simplify, all employees are benefited with 40 paid volunteer hours per year to give back to our local communities

• Competitive salaries + annual bonuses and comprehensive benefits
Key Responsibilities:

• Manage complex calendars for two senior Sales leaders, including prioritizing meeting requests, resolving scheduling conflicts, and protecting time for the highest-priority work.

• Coordinate internal and external meetings, including agendas, materials, logistics, follow-ups, and action items.

• Plan and coordinate domestic and international travel, including itineraries, logistics, expense reporting, and last-minute changes when needed.

• Draft and manage executive communications, ensuring messages are clear, timely, and appropriate for the audience.

• Track action items, follow-up requests, and key administrative details to help leaders stay organized and prepared.

• Support leadership meetings, offsites, team events, customer meetings, and executive-level engagements.

• Manage expenses, purchase orders, documentation, trackers, and administrative processes with accuracy and attention to detail.

• Serve as a trusted point of contact across stakeholders, helping route requests, answer questions, and keep communication moving.

• Use technology and AI tools to improve organization, automate routine administrative tasks where appropriate, and increase executive support efficiency.

• Continuously look for ways to improve executive support processes, communication flow, and team organization.

Benefits? We have plenty.

• Competitive annual bonuses

• Comprehensive health, dental, and vision coverage

• 401(k) retirement match (100% matching up to 4%)

• 32 days paid time off (22 personal days & 10 national holidays)

• 18 weeks of paid parental leave (offered 1 year after the start date)

• Work Away Program: Opportunity to work & play for 10 weeks from another country (Sage-approved list)

• Sage Foundation: 5 days paid yearly to volunteer

• $5,250 tuition reimbursement per calendar year starting 6 months after the hire date

• Sage Wellness Rewards Program ($600 wellness credit and $360 fitness reimbursement annually)

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