Executive Assistant

Department

10010 Navicent Health Medical Center - Administration

Status

Full time

Benefits Eligible

Yes

Hours Per Week

Schedule Details/Additional Information

M-F, 7:30-4:00, onsite

Pay Range

$35.50 - $53.25

Provide highly complex, diversified, confidential, and comprehensive administrative support to executives. Acts as a strategic partner, managing projects and priorities, as well as supporting key initiatives.

Experienced Required

Typically requires 5 years in an executive assistant position

Knowledge / Skills / Abilities Required

• Exceptional organizational, time management, and prioritization skills. Ability to manage multiple high-priority tasks in a fast-paced environment.
• Demonstrated ability to exercise discretion, sound judgment, and professionalism when handling confidential matters.
• Independent problem-solver and demonstrated ability to take initiative.
• Strong communication and interpersonal skills; demonstrated ability to build relationships across all levels of the organization and with external stakeholders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Self-motivated, solution-focused, and able to function with minimal supervision.
• Maintain technical currency and advanced certifications in specialized areas of responsibility.

Major Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management.
• Anticipates executive needs and proactively identifies solutions to administrative and operational challenges. Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
• Initiates travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
• Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors). Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees.
• Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
• Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
• Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion.
• Operates and maintains office equipment; may order supplies as needed.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
• Mentors other administrative staff, answering questions and providing training as needed.

Education Required

High School Graduate or GED

Physical Requirements And Working Conditions

• Normal office environment; occasional lifting up to 20 lbs.
• Prolonged periods of sitting, standing, and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Provides highly complex, diversified, confidential, and comprehensive administrative support to executives. Acts as a strategic partner, managing projects and priorities, as well as supporting key initiatives. Leverages broad knowledge of organizational policies and procedures to resolve issues and effectively communicate at the highest organizational level.