Assistant Director of Admissions

Job Description

Job Description

FLSA Classification: Exempt

Position Type: 12-month Staff

Reports to: Director of Enrollment Management

OVERVIEW OF THE POSITION:

The Assistant Director of Admissions is responsible for supporting the strategic enrollment goals of the school by leading and executing key aspects of the admissions process. This role blends relationship-focused outreach, personalized communication, and systematic follow-up with prospective families to ensure an engaging and responsive admissions experience. The Assistant Director works in close partnership with the Director of Enrollment Management to attract, recruit, and enroll mission-aligned families, while also helping to build and sustain a robust pipeline for future years.

RESPONSIBILITIES:

• Lead outbound recruitment efforts, including initiating contact with prospective families through phone calls, emails, and in-person outreach to generate inquiries and maintain interest in the school.
• Serve as a primary point of contact for prospective families, responding promptly to inquiries and offering knowledgeable guidance about the admissions process, deadlines, and school programs.
• Represent St. Benedict’s at school fairs, community events, and external functions to increase visibility and promote enrollment opportunities.
• Build and maintain relationships with feeder schools, community organizations, and educational consultants to enhance the school’s reach and applicant pool.
• Plan, promote, and participate in admissions events such as open houses, tours, and information sessions; some evening and weekend attendance will be required.
• Conduct comprehensive, engaging tours of campus for prospective families and facilitate personalized visit experiences that reflect the school’s mission and culture.
• Assist with the scheduling and coordination of student assessments and shadow days, ensuring clear communication with families.
• Conduct and manage admissions testing as needed; use discretion and confidentiality in handling assessment results.
• Collaborate with the Director of Enrollment Management and the Associate Head of School to monitor enrollment targets and develop recruitment strategies based on enrollment trends and goals and communication history in compliance with office procedures.
• Support the creation and distribution of admissions marketing materials, digital content, and other outreach collateral.
• Participate in AAAIS admissions meetings and maintain professional relationships with admissions officers at peer schools.
• Help establish permanent records for new students and ensure all required documentation is received and organized properly.
• Provide general support to the admissions office with miscellaneous projects and special duties as assigned.
• Prepare Admissions Files for Review/ Decisions.
• Message families in the admissions pipeline about the new admissions season.
• Event Registration (Open Houses, Tours, Assessment, and Shadow Days).
• Maintain confidentiality of student and school matters.
• Comply with conditions as stated in the employee handbook.
• Commitment to St. Benedict’s Episcopal School's mission and values.
• Other special duties and miscellaneous projects as assigned.

QUALIFICATIONS:

1. Minimum bachelor’s degree required
2. Three or more years of school admissions or educational experience, preferred.
3. Excellent organizational skills and high attention to detail.
4. Ability to manage multiple responsibilities simultaneously and prioritize.
5. Excellent oral and written communication skills.
6. Exceptional people skills and phone etiquette.
7. Working knowledge of database management.
8. Ability to plan ahead and keep working notes on events and appropriate follow up with prospective parents.
9. Sensitivity and discretion.
10. Working knowledge of Google documents, Microsoft Office or other similar programs
11. Excellent verbal and written skills, as well as verbal communication and presentation skills
12. Ability to work with individuals from diverse backgrounds
13. Must work well individually and as part of a small team
14. Superior time management skills and the ability to consistently meet deadlines and be flexible
15. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.