Development Events Coordinator

About Giving Kitchen

Giving Kitchen, a non-profit organization headquartered in Atlanta, Georgia, serves those who serve us every day: We help food service workers. Since inception in 2013, GK has served more than 30,000+ food service workers in need and awarded more than $15+ million in financial assistance. Our Stability Network connects food service workers in crisis to resources that they may not have been aware of, from mental health to housing and utilities to employment to low or no-cost health and wellness resources and more.

Giving Kitchen is quickly growing as a national organization. As a respected organization in our community and industry, our impact has been recognized locally and nationally, including being named to the Brands That Matter list from Fast Company in 2022, a Georgia Restaurant Association Industry Partner of the Year, The Center for Civic Innovation’s Civic Impact Award, and the prestigious James Beard Foundation’s Humanitarian of the Year. GK has also earned a Gold GuideStar rating and a 100 of 100 seal from Charity Navigator.

Be part of something meaningful and deeply rooted in purpose, with extraordinary momentum. More at givingkitchen.org or @givingkitchen.

About the role

Job Title: Development Events Coordinator

Reports To: Director of Development Events

Salary Range: $55,000-$60,000

Position Purpose

The Development Events Coordinator is responsible for supporting the planning, coordination, and execution of Giving Kitchen’s signature and headquarter events. This role involves working closely with the Director of Development Events to ensure smooth and successful events, including Team Hidi (annual tasting event), an annual seated dinner event, events sold as live auction items, and several smaller GK donor and cultivation events. The coordinator will manage logistics, communications, and administrative tasks to support event goals, engage attendees, and contribute to the overall success of the organization’s mission.

This role is well-suited for someone building a career in nonprofit fundraising and event management, as they will learn and support all aspects of nonprofit event fundraising. The Development Events Coordinator reports to the Director of Development Events and works with and supports other Development team members.

While this role sits within the Development team, the Development Events Coordinator works closely with the Community Engagement team to support event logistics, ticketing, and RSVP coordination for third-party and signature events beyond Atlanta — making cross-functional collaboration a regular and meaningful part of this role.

This position works from the Atlanta headquarters with opportunity for a hybrid work model.

What you'll do

Assist Giving Kitchen’s Director of Development Events in organizing and executing headquartered GK events that build and enhance relationships in support of Giving Kitchen.

Key Responsibilities (Team Hidi and other GK HQ events):

• Event Planning & Logistics: o Assist with and support event timelines, planning and execution.
• • Draft and send out event communications to various event partners (third party contractors, host venue staff, vendors, GK staff, etc.).
  • Assist with maintaining records of event permits, F&B partner information and event needs. o Solicit and review RFPs as needed.
  • Schedule site visits and meetings as needed.
  • Assist with identifying event supply needs, sourcing and ordering. Assist with maintaining inventory of existing supplies in event cage (linens, disposables, beverages, etc.)
  • Manage event ticketing and auction site including set up, maintaining event databases, track RSVPs, coordinate guest table assignments, and assist with donor and guest communications.
  • Work with Marketing/Communications to prepare event materials such as programs, signage, and marketing collateral.
  • Track event expenses and assist with vendor invoicing and payments.
  • Support event silent and live auction procurement, auction software, and post event auction communications/fulfillment, item delivery and pickup.
  • Assist with planning and logistics for auction lot trips and events
  • Work closely with team members, volunteers, and other departments to ensure successful event execution.
• On-site Event Management:
• • Provide on-site support during events, helping to ensure all logistics run smoothly. Troubleshoot any issues that may arise during events, addressing problems quickly and effectively.
  • Oversee registration and check in areas, systems and guest flow to ensure a seamless experience for event guests
  • Support the setup and teardown of events, including equipment, décor, and supplies.
• Post-Event Activities:
• • Assist in the evaluation of events by collecting feedback and data on attendee satisfaction where applicable.
  • Help with post-event communications, including thank-you notes, surveys, and reporting on event outcomes.
  • Assist with post-event logistics such as equipment return and vendor payments. o Compile reports and metrics related to event attendance, donations, and overall success.
  • Coordinate with other departments and IT to extract complete and accurate event data from event software and uploading into CRM
  • Assist with coordination of post-event debriefs and capturing feedback, with staff (internally) and partners (externally)
  • Support ongoing fulfillment/redemption of auctions items and experiences.
• Additional Duties
• • Ensure that all fundraising materials are in accordance with Giving Kitchen policy and are aligned with proven practices.
  • Support Community Engagement team with event logistics and ticketing/RSVP platforms for 3rd party events, Signature Events in markets beyond Atlanta, and Community Engagement events as needed.

The Development Events Coordinator will be joining a professional team and should exhibit strong interpersonal skills in his/her interactions with all staff, Board members, constituents, private corporations, and/or public officials. The Development Events Coordinator will actively promote Giving Kitchen’s mission, services, programs, and events in the community and conduct other projects as assigned.

Qualifications

• 1-3 years’ experience in nonprofit special event fundraising preferred.
• Knowledge of fundraising and donor engagement strategies.
• Ability to communicate effectively in writing, on the phone, and in person.
• Excellent computer skills. Exhibit strong grammar/proof reading skills and proficiency in using Microsoft Office programs.
• Proficiency in working with donor/constituent (Salesforce) database systems preferred. Experience with event hosting platforms such as Classy, OneCause, and/or GiveSmart, a plus.
• Possess strong organizational and time management skills. Ability to rally others to a common goal.
• Personable, yet professional. Commitment to accuracy, excellent attention to detail, highly efficient and conscientious about thorough follow-up.
• High degree of initiative, self-motivation, and resourcefulness.
• Ability to work under and remain calm in the face of continuous and multiple deadlines and evolving priorities. Ability to manage multiple projects simultaneously.
• Team player who enjoys collaborating with professionals, peers, volunteers, and those served by the organization.
• Some nights and weekends required.
• Ability to lift and transport items up to 25 pounds
• This role requires the ability to be on-site for extended event hours, including prolonged standing, walking, and active coordination throughout the day.

Personal Characteristics

• Enthusiastic about promoting the growth and success of Giving Kitchen.
• Empathetic and understanding of the challenges faced by the clients Giving Kitchen serves, while remaining focused on the goals for program delivery.
• A good listener, respectful to all constituents, able to balance diverse agendas and points of view, while maintaining a sense of common purpose and organizational vision.
• A strategist, who is organized, creative, and financially astute.
• Has a passion for the food service industry (bonus if you have worked in one).

Benefits

• Competitive salary
• Health insurance
• 401K Retirement Planning with Employer Match
• Very generous Paid Time Off and holiday benefits
• Parental Leave
• Hybrid work schedule
• Be part of a fast-growing, community-minded, well-respected nationally recognized nonprofit.
• Full-time, 40-/+ hour per week, salaried position that requires some flexibility for night and weekend work.

At Giving Kitchen, we believe that a diverse, equitable and inclusive workplace makes us a more relevant, more competitive, and more resilient company and strengthens organizational decision making. We encourage people from all backgrounds, ages, abilities, and experiences to apply. We do not discriminate on the basis of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.