Administrator in Training - Long Term Care

Position Summary:

The Administrator in Training (AIT) program is a structured, state‑approved leadership development pathway designed to prepare future Licensed Nursing Home Administrators (LNHAs) or Executive Directors. Under the supervision of a licensed administrator, the AIT gains hands‑on experience in clinical operations, regulatory compliance, resident care standards, financial management, and staff leadership within a long‑term care environment.

Basic Qualifications: Please indicate under your education which regulatory requirement you meet supported by detailed work experience.

Essential Job Responsibilities :

Resident Care & Quality Assurance

• Learn and support the implementation of resident‑centered care practices.


• Participate in Quality Assurance and Performance Improvement (QAPI) meetings.


• Assist with monitoring clinical outcomes, incident reports, and care‑plan processes.


• Observe interdisciplinary team meetings and understand care coordination.

Regulatory Compliance

• Study and apply federal and state regulations, including:




• CMS Requirements of Participation


• State licensing rules


• Life safety and infection‑control standards


• Assist with survey readiness, mock surveys, and corrective action plans.


• Maintain compliance documentation and support audit preparation.

Operations & Facility Management

• Participate in daily facility operations, including rounds and department oversight.


• Support scheduling, staffing, and workflow optimization.


• Learn emergency preparedness procedures and environmental safety standards.


• Assist with vendor management, supply ordering, and maintenance coordination.

Human Resources & Staff Development

• Observe recruitment, onboarding, and training processes.


• Participate in employee engagement initiatives and performance evaluations.


• Learn labor laws, disciplinary procedures, and union considerations (if applicable).


• Build strong relationships with nursing, dietary, housekeeping, and therapy teams.

Financial & Business Office Functions

• Assist with budgeting, financial reporting, and census development.


• Learn billing processes, including Medicare, Medicaid, and private pay.


• Support accounts receivable, accounts payable, and payroll functions.


• Participate in marketing, admissions, and community outreach activities.

Leadership Development

• Shadow the Administrator and department heads across all operational areas.


• Complete assigned leadership projects and present findings to the management team.


• Demonstrate initiative, professionalism, and ethical decision‑making.


• Develop communication, conflict‑resolution, and team‑building skills.