Administrative Assistant to the Dean of Life Science & Public Safety

Full-time Job Announcement

Position: Administrative Assistant to the Dean of Life Science & Public Safety

Location: Athens Campus

Department: Division of Life Science & Public Safety

Reports to: Divisional Academic Dean

Salary/Benefits: Salary is commensurate with education and experience. State of Georgia benefits package.

Deadline to Apply: October 3, 2025, at 4:00 p.m.

Responsibilities:

• Receive visitors, answer telephones, and provide appropriate information and assistance to faculty and staff members, students, visitors, and callers.
• Work closely with adjuncts and full-time faculty with administrative duties and academic semester events.
• Communicate in-person, via email, and by phone with Life Science & Public Safety (LSPS) student and faculty.
• Prepare Letter of Agreements (LOA) for adjunct instructors.
• Create monthly adjunct payroll documentation.
• Prepare and maintain all clinical contracts/agreements and memorandum of understandings for the LSPS division.
• Use Banner to create schedule of classes each semester for courses in the LSPS division.
• Establish and maintain electronic and general filing systems.
• Perform routine typing, word processing, and electronic data management tasks.
• Utilize Excel to build and run reports.
• Perform and complete tasks and assignments associated with personnel support functions for assigned organizational unit or program (purchase orders, travel arrangements, expense statements, etc.).
• Complete complex processing of documents and/or transaction for assigned organizational unites, program, and/or specialized function/activity.
• Conduct research using a variety of sources to complete, prepare, assemble, process and/or generate reports and other documentation, or to respond to inquiries, questions, or requests.
• Monitor use of and maintains supplies, equipment, and/or facilities for assigned work unit or program area.
• Operate workroom machines, such as fax machines, copiers, scanners, shredders, etc.
• Performs other duties as assigned.

Minimum Qualifications:

Associate’s degree in Business Administrative Technology *and* One (1) year of work-related experience *OR* High school diploma *and* Two (2) years related work experience

Preferred Qualifications:

• Three (3) years of work experience within the last five (5) years AND an Associate’s degree.
• One (1) year work experience within the last two (2) years AND a Bachelor’s degree.
• Proficiency in Microsoft Office Suite applications, especially Word and Excel.
• Proficiency in Adobe Acrobat application.
• Strong customer service skills.

Interested candidates should apply online at:

To apply, click "Apply to This Job" and submit your cover letter, resume/vita, three (3) professional references, and unofficial transcripts. Incomplete applications will not be considered.

NOTE: Official transcripts will be required upon an offer of employment. Official copies of transcripts may be sent directly to: Athens Technical College, Attn: Human Resources, 800 U.S. Highway 29 N, Athens, GA 30601 or send electronically to [email protected] .

**Employment is contingent based upon successful completion of appropriate background checks.

Equal opportunity and decisions based on merit are fundamental values of the Technical College System of Georgia (TCSG). The TCSG State Board prohibits discrimination on the basis of an individual’s age, color, disability, genetic information, national origin, race, religion, sex, or veteran status (“protected status”). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any TCSG program or activity because of the individual’s protected status; nor shall any individual be given preferential treatment because of the individual’s protected status, except the preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.

Athens Technical College is an equal opportunity employer. All employment processes and decisions, including but not limited to hiring, promotion, and tenure shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the person is being considered. At the core of any such decision is ensuring the institution’s ability to achieve its mission and strategic priorities in support of student success.

The following individuals have been designated to coordinate the college's implementation of nondiscrimination policies: Susan Fyffe, Director of Student Support Services, Section 504 and the Americans with Disabilities Act (ADA) Coordinator, Office K-614A, 706/355- 5081, [email protected] ; Courtney Mattox, Director of Human Resources; Title VI, Title VII, Title IX Coordinator (Employees), Office K-514, [email protected] , 706/583-2818; and Lenzy Reid, Vice President of Student Affairs, Title IX (Students) Office H-774, 706/355-5029, [email protected] , 800 U.S. Highway 29 North, Athens, GA 30601.