Accounts Payable Specialist POST NUMBER: 475941

Vaco is seeking qualified candidates for an immediate Accounts payable specialist. TEMP TO HIRE!! Will start off IN-office at first and then once trained, will go to Hybrid schedule

Job Description

Responsible for managing the complete accounts payable process from invoice receipt through payment, reconciliation, and reporting. Ensures timely, accurate processing of vendor invoices while maintaining compliance with internal controls, accounting standards, and company policies.

Key Responsibilities

• Manage end?to?end accounts payable processing , including invoice intake, validation, coding, approval routing, and payment execution.
• Review vendor invoices for accuracy, appropriate authorization, and proper GL coding in accordance with company policies.
• Match invoices to purchase orders and receiving documents (2?way and 3?way matching), resolving discrepancies as needed.
• Process payments via check, ACH, wire transfer, and virtual/credit card , ensuring compliance with payment terms.
• Maintain and update vendor master data , including W?9 forms, banking information, and contact details.
• Reconcile accounts payable subledger to the general ledger ; research and resolve variances.
• Handle vendor inquiries regarding invoice status, payments, and discrepancies with a high level of professionalism.
• Process expense reports and company credit card transactions, ensuring adherence to corporate policies.
• Prepare and post accruals, journal entries, and adjustments related to accounts payable.
• Support month?end and year?end close , including aging reports, reconciliations, and audit schedules.
• Ensure compliance with internal controls, SOX requirements, and audit standards , providing documentation as needed.
• Monitor AP aging and prioritize payments to maintain strong vendor relationships and cash flow management .
• Identify opportunities to improve AP processes , increase efficiency, and reduce errors or cycle time.

Skills & Qualifications

• Strong understanding of accounts payable processes and internal controls
• Proficiency in (SAP and or NetSuite) and Microsoft Excel
• Experience with vendor management and payment processing platforms
• Excellent attention to detail and ability to manage high?volume transactions
• Strong communication skills for interacting with vendors and internal stakeholders
• Ability to meet deadlines in a fast?paced, deadline?driven environment

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.