Legal Support Assistant (L&E and Employee Benefits)

Why Seyfarth:

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity:

The Legal Support Assistant performs a variety of secretarial and/or administrative duties for assigned attorneys working in a fast paced Employee Benefits and Labor & Employment practice. This position interacts with colleagues in a team setting and upholds the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-To-Day:

On any given day, you will:

• Draft, input, revise and finalize routine correspondence, memoranda and other legal documents,
• Proofread documents and check for appropriate formatting, spelling, grammar and context
• Assist attorneys in preparing and reviewing documents related to employee benefit plans. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos
• Complete client/matter forms, request conflicts of interest checks, open new files and maintain all client and general files
• Manage busy and complex attorney and team calendars. Coordinate and manage client meetings, team meeting schedules and calls
• Maintain client contact information through Outlook and InterAction
• Draft and proofread correspondence, plan amendments and regulatory filings
• Maintain electronic client and general files. Review incoming mail, ensure client documents and emails are properly uploaded and filed to the DMS system
• Prepare documents and packages for mail, messenger, and overnight delivery
• Track deadlines and ensure timely filing of required documents with governmant agencies
• Communicate with clients, plan administrators and government agencies to obtain information or relay updates
• Enter attorney time and send time entry reminders
• Coordinate and follow through on requests and projects with other support departments (e.g. word processing, reception, records department, office services, conflicts department, finance, billing etc.)
• Prepare and process expense reports and vendor invoices in Chrome River
• Schedule attorney appointments/client meetings, prepare agendas, coordinate conferences, client meetings and travel arrangements
• Support attorneys in responding to audits, investigations and inquiries from regulatory agencies
• Complete other duties and projects as assigned

You Have:

• High School Diploma or equivalent certificate
• 3-5 years of law firm secretarial experience required
• Typing speed/accuracy: 70 wpm with accuracy
• Proficiency in Microsoft Programs (Word, Outlook, Excel, PowerPoint)
• Excellent grammatical and spelling skills
• Exceptional attention to detail
• Ability to work well within a team setting
• Ability to act independently and make sound decisions within the scope of the position's responsibilities.
• Excellent troubleshooting, problem resolution, and follow through skills in order to oversee and complete assignments/tasks from inception to completion.
• Knowledge of legal terminology, benefit plan documents and regulatory filings (ERISA, IRS, DOL)
• Familiarity with Carpe Diem, Chrome River, IRM, document management systems or similar technology

What We Provide:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth:

With more than 900 lawyers across 18 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at .

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link:

#LI-Hybrid

This position is based in Atlanta, GA 30309