Manager of Payroll Services

: Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 22 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio. Join Aprio's Finance team and you will help clients maximize their opportunities. Aprio, LLP is a progressive, fast-growing firm looking for a dynamic and detail-oriented Manager of Payroll Services to join their dynamic team. As a Manager of Payroll Services, you will provide strategic direction and expertise to the payroll function. The Manager of Payroll Services leads all aspects of payroll administration and maintains the operational effectiveness of the team, ensuring the payroll team is in compliance with the wage & hour laws, federal and state regulations, International regulatory guidelines, and the Firm's policies. The Manager will create short-term and long-term strategies for continuous improvement in payroll operations. This position will report to the Director of Accounting & Financial Reporting. Position responsibilities:

Payroll Management

• Oversees payroll processes and procedures including taxes and finance demands regarding the payroll process.
• Designs short-term and long-term strategies for continuous improvement in payroll operations as well as payroll communications strategy.
• Prepares and analyzes necessary payroll reporting to identify anomalies and implement proactive measures while ensuring proper compliance.
• Oversees the building and delivery of Business Intelligence reports to fit the business needs.
• Ensures payroll accounts are balanced by resolving payroll discrepancies and partnering with Business Operations, Compensation, Benefits, and HRIS for timely resolution.
• Must have expertise in navigating through complex employee pay, payroll processes, and technical issues.
• Maintains data integrity of payroll information.
• Oversees quarterly and end-of-year tax filing processes.
• Develops and oversees fiscal controls to ensure accuracy, timely reconciliation, and prompt payment of payroll deductions and benefits (supports ad hoc issues for garnishments, 401K match, tax withholding, etc.).
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Determines payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers' compensation payments.

Payroll Leadership

• Demonstrated experience in successfully partnering with multiple stakeholder groups from diverse backgrounds and building consensus in a large, rapidly growing organization.
• Manages activities of the Payroll Services team ensuring the success of team performance against pre-established goals/ objectives and timely service to all customers.
• Manages, plans, and sets payroll customer service objectives.
• Manages the day-to-day payroll operations; and sets performance targets.
• Partners with Finance staff, HR, and third-party vendors to ensure proper alignment and compliance with all Payroll and company policies.
• Participates in the Due Diligence of Acquisitions as required.

Policy and Compliance

• Keeps abreast of payroll policy changes initiated at federal, state, and local levels. Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; and advising management on needed actions.
• Extensive knowledge of federal, state, and local employment tax regulations, and demonstrated experience developing and implementing payroll processes in compliance with payroll standards, legal compliance, and best practices.
• Experience working with quarterly and year-end filings such as Forms 941, 940, W2s, and related returns.
• Serves as the point of contact for Internal, State, and Federal HR & Payroll audits.
• Ensures proper preparation and timely processing of payroll in compliance with domestic federal, state, and local laws.

Processes, Procedures, and Systems

• Utilizes technical knowledge to provide direction to staff who are responsible for payroll execution and payroll systems administration.
• Advanced knowledge in Workday HRIS to ensure maximum usage and functionality to ensure a successful interface with the payroll platform.
• Evaluates and improves payroll processes; Maintains payroll guidelines by writing and updating policies and procedures.

Required Qualifications:

• Hands-on experience using Workday HCM platform is strongly preferred.
• Self-starter; ability to work in a dynamic, fast-paced, “start-up/greenfield” environment
• Willing to take risks and tackle large, complex projects even if outside the scope of expertise.
• Continuous learning mindset; takes advantage of ideas, best practices, and solutions developed elsewhere and effectively translates.
• Detail oriented.
• Highly collaborative and fosters active participation across stakeholders.
• Excellent analytical and communication skills, both written and verbal.
• Effective vendor management and partnership.
• Effectively builds credibility, demonstrates judgment, and superior customer service.
• Adaptable in a constantly changing environment, organized, and able to handle pressure well.
• Ability to multi-task, conduct research, and generate online strategies.
• Ability to work autonomously and manage remote workers.
• Demonstrated ability to work well with all levels of the organization.
• Strong customer orientation, sense of urgency in getting things done, and ability to coordinate and prioritize multiple projects simultaneously.
• Ability to handle confidential material.
• Experience processing executive/partner pay.
• Ability to run standard and custom reports.
• Must be able to maintain employee trust and protect operations by keeping information confidential.

Desired Qualifications:

• Hands-on experience using Workday HCM platform is strongly preferred.
• Advanced degree preferred in related field (e.g. Finance, Accounting, or Business)
• American Payroll Association (APA), Certified Payroll Professional (CPP), or Fundamentals of Payroll Certification (FPC) preferred.

Education and Experience:

• Bachelor's Degree in a related field with 7-10+ years of experience in Payroll Management, Labor, Time and Attendance, Training & Development, and Payroll Tax.
• 5 years of supervisory/management experience preferred.
• Extensive knowledge of payroll compliance, policies and procedures, and corresponding federal, state, and local regulations.
• Demonstrated ability to lead and manage, including selecting, coaching, and developing team members.
• Knowledge and skills to develop and deliver payroll-related training and communications.
• Consultative and customer service orientation.
• Knowledge and experience with Workday, ADP Enterprise/Vantage, PeopleSoft, etc.
• Experience with systems implementation/conversion of Workday preferred.
• Demonstrated ability to manage complex, Domestic and International employees, and multi-state jurisdiction taxation.

Why work for Aprio: Whether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm. Perks/Benefits we offer for full-time team members:

• Medical, Dental, and Vision Insurance on the first day of employment
• Flexible Spending Account and Dependent Care Account
• 401k with Profit Sharing
• 9+ holidays and discretionary time off structure
• Parental Leave - coverage for both primary and secondary caregivers
• Tuition Assistance Program and CPA support program with cash incentive upon completion
• Discretionary incentive compensation based on firm, group and individual performance
• Incentive compensation related to origination of new client sales
• Top rated wellness program
• Flexible working environment including remote and hybrid options

What's in it for you:

• Working with an industry leader : Be part of a high-growth firm that is passionate for what's next.
• An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.
• A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.
• Entrepreneurship : Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.
• Growth opportunities : Grow professionally in an environment that fosters continuous learning and advancement.
• Competitive compensation : You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.

EQUAL OPPORTUNITY EMPLOYER Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.