Project Administrator

Project Administrator III
Pay Rate: $31.00 per hour
Location: Near Airport (exact address provided during interview process)
Work Schedule: Full-time / Onsite or Hybrid as required by business needs
Smartsheet proficiency required.

Position Summary
The Project Administrator III provides advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. This role plays a key part in ensuring smooth execution of project intake, workflow management, facilities coordination, vendor support, and day-to-day operations.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple workflows in a fast-paced corporate environment.

Key Responsibilities

1. Smartsheet Project & Workflow Management
Manage daily project intake requests and ensure timely routing and processing
Create and send meeting invitations and schedule project-related sessions
Set up Smartsheet workspaces for newly approved projects
Perform daily Agility-to-Smartsheet imports
Conduct dashboard validation and quality checks, including:
Spacing and formatting alignment
Formula and calculation accuracy
Number and data validation
Overall dashboard quality assurance

2. Event & Conference Room Coordination
Manage the intake, processing, and scheduling of event and conference room requests
Coordinate internal conference room bookings and external venues when needed
Support event setup requirements, including room layout and catering coordination

3. Facilities Management Support
Submit, track, and follow up on all facilities-related service requests
Manage submissions and tracking for new-user equipment requests (IT handles setup)
Submit and track requests for:
Door and lock replacements
Desk reconfigurations
Office moves or workstation changes

4. Inventory & Vendor Relationship Management
Manage ordering, tracking, and invoice processing for:
Breakroom supplies and consumables
Office supplies
General workspace inventory
Maintain and restock supplies across:
3 breakrooms
4 office supply cabinets
7 conference rooms

Coordinate with vendors to ensure timely delivery and resolve service or billing issues

Work Environment
This role supports the HRIX PPQ team and requires flexibility to shift between administrative, operational, and project coordination tasks. Work includes independent responsibilities, cross-functional collaboration, and consistent task management for facilities, events, and vendor support.

Required Skills & Qualifications
Strong proficiency with Smartsheet or similar project management/workflow tools
Exceptional attention to detail, particularly with data and dashboard validation
Ability to manage multiple requests simultaneously with minimal supervision
Strong communication and coordination skills across teams and departments
Experience with vendor relationships, purchasing, and basic invoice processing
Familiarity with facilities ticketing or request-tracking systems
High level of professionalism, organization, and customer service focus

Preferred Qualifications
Experience supporting project managers or project teams
Background in operations, administrative support, or workplace coordination

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Additional Skills

(none specified)