EXECUTIVE ASSISTANT/OFFICE COORDINATOR

EXECUTIVE ASSISTANT/OFFICE COORDINATOR – 1st Shift

Universal Alloy Corporation (UAC)

SOAR with us: Safety, Ownership, Advancement, and Respect—Supporting Leadership That Keeps Aerospace Moving.

Are you ready to launch a career in aerospace manufacturing with a company that values your contribution and invests in your future? At Universal Alloy Corporation, we’re looking for dedicated individuals who want to build a long-term career and SOAR with us.

Universal Alloy Corporation (UAC) is a global aerospace manufacturer producing high-strength aluminum structural components for leading OEMs and Tier 1 suppliers. We are seeking a trusted, highly professional Executive Assistant / Office Coordinator to provide direct administrative support to the CEO while ensuring a polished, efficient front office environment.

This role requires discretion, sound judgment, and the ability to prioritize executive-level work in a fast-paced manufacturing setting.

Position Overview

The Executive Assistant / Office Coordinator serves as the primary administrative partner to the CEO, supporting executive leadership, Board activities, and key visitors, while also coordinating front office operations. This role is highly visible and integral to the effectiveness of UAC’s leadership team.

Why SOAR with UAC?

Safety First

We prioritize a safe work environment and provide the training and equipment to protect our team.

Ownership of Excellence

We empower our employees to take pride in their work and strive for quality in every part produced.

Advancement Through Innovation

We offer clear pathways for growth and development within a cutting-edge industry.

Respect for Craftsmanship

We recognize and reward the skill, dedication, and hard work of our front-line team.

Compensation & Benefits

Universal Alloy Corporation offers a comprehensive and rewarding benefits package designed to support your well-being and growth:

• Competitive hourly pay (commensurate with experience)
• 1st Shift: 8:00 AM – 5:00 PM, Monday–Friday
• Paid Time Off (PTO): Begin earning PTO after just 90 days of employment.
• Health Coverage: Access high quality and affordable medical, dental, and vision insurance to keep you and your family healthy.
• Retirement Savings: Enjoy a generous up to 10% employer match on 401(k) retirement contributions starting January 1, 2026.
• Your Time Matters: We value your time with paid holidays, breaks, and lunch periods that support your well-being.
• Personal Growth: Take advantage of tuition reimbursement and Volunteer PTO to invest in your future and give back to your community.
• And More: Discover additional perks that make UAC a great place to build your career.

Responsibilities

Executive & CEO Support (Primary)

• Provide direct administrative support to the CEO, including complex calendar management, meeting coordination, and executive communications
• Prepare meeting materials, presentations, and correspondence for executive and Board meetings
• Coordinate Board of Directors and Executive Staff meetings, including agendas, logistics, travel, hospitality, and follow-up actions
• Handle sensitive and confidential information with the highest level of discretion and professionalism
• Serve as a trusted point of contact between the CEO and internal/external stakeholders

Office & Front Desk Coordination

• Maintain a professional, welcoming front office environment for executives, customers, candidates, and visitors
• Answer and route incoming calls with a professional and customer-focused approach
• Receive and coordinate outside visitors and vendors
• Collect, sort, and distribute incoming mail and packages
• Maintain office supplies and manage replenishment orders

Administrative & Business Support

• Provide administrative support to the CEO and executive leadership team as needed
• Manage executive and internal calendars for leadership meetings, customer visits, and internal events
• Coordinate internal corporate meetings, leadership events, and customer engagements
• Process invoices and administrative documentation as assigned
• Scan, file, and maintain electronic and physical records in accordance with company standards
• Promote and adhere to workplace safety policies
• Perform additional administrative duties as assigned

Qualifications

• High School Diploma or GED required; additional education or certifications preferred
• 5+ years of experience in an Executive Assistant or senior administrative role, supporting senior leadership
• Demonstrated experience supporting executives and/or Board-level activities
• Excellent written, verbal, and interpersonal communication skills
• Strong organizational skills with the ability to manage competing priorities
• High level of professionalism, discretion, and judgment
• Proficiency in Microsoft Office and calendar management tools
• Experience in a manufacturing, industrial, or aerospace environment preferred

Safety Commitment

All UAC employees must know and follow job safety procedures, attend required health and safety trainings, proactively promote safety at work, and promptly report actual and potential accidents and injuries. Employees must understand the PPE and wear it properly.

ITAR REQUIREMENTS

UAC has a responsibility to comply with all applicable requirements set forth by International Traffic Arms Regulations (ITAR). This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as a U.S. citizen, U.S. Permanent Resident (i.e. ‘Green Card Holder’) Political Asylee, or Refugee. This information is collected solely for purposes of complying with U.S. export control requirements and will not be used to unlawfully discriminate in the hiring process.

EQUAL OPPORTUNITY AND REASONABLE ACCOMMODATION

UAC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. UAC is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Human Resources department at 770-479-7230.